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Hospital Schools Program Administrator

Multnomah ESD
Closing date: 
Wednesday, June 30, 2021

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The Hospital School Program provides a flexible and motivational educational experience through instruction and educational support to students up to age 21 with significant, acute medical, rehabilitation or mental health needs during the course of their hospitalization and/or ongoing treatment.

The educational impact to hospitalized children is mitigated by receiving ongoing educational services, maintaining contact with their attending districts, and by planning a reasonable and realistic transition back to school following hospitalization. Program staff involve parents in the educational process and may include siblings and other family members in the instruction. Special Education, ELL and Transition Services are also provided.

Our program offers educational services to inpatient and outpatient students receiving medical care across five hospital sites in the Portland Metro area.

We offer a generous benefits package including medical, dental, vision, flex spending accounts, employee assistance program (EAP), paid holidays, basic & voluntary life insurance, STD/LTD & 6% employer-paid contribution into PERS (Oregon Public Employees Retirement System). We support our employees’ continued education through our Tuition Reimbursement Program.

Estimated start date: July 1, 2021
Days per year: 230
Job Classification: Supervisor II, ADM03

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To supervise staff in the planning and implementation of direct and indirect services to students enrolled in hospital education programs and long term care and treatment programs. General duties may include hiring, observation and evaluation of certified and classified staff, program development and evaluation, coordination of services with district staff, management and communication of written reports, policies and procedures and to adhere to all requirements for program contracts and those under federal and state laws.

This position is subject to board policies, administrative rules and procedures, department regulations and applicable State and Federal statutes. This position carries specific administrative authority to effect the responsibilities in this job description. All commitments outside of authorized programs and services are subject to prior approval by the supervisor of this position.

Trust: Develop trust and foster collaboration among coworkers through honesty and fairness.
Communication: Be an active listener and communicate in an inclusive and transparent manner.
Vision: Lead with vision, creativity and follow-through.
Personal Qualities: Be respectful, caring, and courageous.
Management Style: Be visible, humble and collaborative.
Agency-wide perspective: Be involved in, and supportive of continuous overall improvement of MESD.
Equity: Lead with a focus and commitment to equity.

- Provide instructional supervision to staff in planning academic and behavioral programs for individual children.
- Supervise and evaluate assigned licensed, certificated and classified staff and implement progressive discipline principles, if needed. Establish schedules for and conduct observations and evaluations within timelines.
- Direct, assist, and review the staff scheduling, assessment, instructional activities and report writing activities for students referred for evaluation and/or program placement.
- Plan, implement and evaluate staff development activities based upon identified staff needs, changes in state/federal laws, and projected trends in regular and special education.
- Supervise the planning and implementation of personalized education plans and individual education plans (IEP’s) and related due process mandates provided by TSPC licensed, State licensed and classified personnel.
- Assist with the development and evaluation of annual school/program improvement efforts and staff development plans aligned with state school reform efforts, the MESD Strategic Plan, and department and program priorities.
- Participate in the development of program budgets annual and regularly monitor expenditures.
- Manage collective bargaining agreements, gather data, synthesize results, and submit written/verbal reports to the districts, regional programs, and state agencies with which MESD has entered into agreements and/or contracts.
- Oversee personnel changes, recruit, interview, and recommend for hire, staff according to the District staff selection process as needed or requested.
- Work cooperatively with local school districts, community agencies, hospitals/medical clinics, and state agencies, to appropriately implement and coordinate student services.
- Establish and monitor procedures for the selection and purchase of evaluation instruments, protocols, adaptive equipment, instructional materials and curriculum for assigned programs.
- Communicate and monitor the district and department policies and procedures regarding staff responsibilities as related to their individual job descriptions.
- Communicate effectively with school personnel, parents, other professionals, advisory groups, and/or coordinator, in order to serve referred and enrolled students, plan for and operate services.
- Participate in ongoing professional growth activities to enhance knowledge and skills related to instructional service delivery models; accommodations and adaptations for students with disabilities; and supervisory practices.
- Perform related duties as assigned by the Director or Coordinator which are indicated to assure effective program outcomes.
- Adhere to the policies of the district and procedures of the department and/or section.
- Interpret and assist staff in the implementation of rules and regulations of state and federal agencies for special education.
- Provide leadership by presenting at local, state, and national conferences; serve on task forces and other committees; and participate in meetings and other activities related to social service agencies, school districts, ODE or other partners. Maintain satisfactory job
attendance record.
- Use personal safety techniques to avoid exposure and injury to self students and other staff.

Ensure program contract and accreditation requirements are met.
Collaborate with community and facility partners for programming in various facilities.
Observe related activities in classrooms and/or itinerant staff.
Meet with school district personnel and related agency personnel as needed or as directed.
Conduct staff meetings.

Serve in a resource capacity to MESD programs and component districts.
Attend staff and administrative meetings.
Maintain records and write reports.
Conduct parent conferences as needed.
Perform other duties as assigned.

Work is performed in a wide variety of locations, including office, hospital, medical clinic, residential facility and school environments. May work with high stress students, family, or personnel situations. May require restraining students and occasional lifting up to 70 pounds. Involves sitting, walking and attendance at evening and weekend meetings. Requires the use of computers, office equipment and driving personal vehicle. Access to some job locations requires additional background checks, ten panel drug tests and submission of immunization proof.

Knowledge of HIPAA, FERPA and other applicable laws.
Ability to objectively evaluate and document student learning, staff performance and the achievement of program objectives.
Emotional and physical stamina to perform duties as required by the designated task, except for temporary disability.
Effective and strong oral/written communication skills in order to work collaboratively with a variety of school and community personnel and parents of students with disabilities.
Knowledge of computer skills for word processing with ability to write/analyze/compile data for required reports.
Knowledge, training or experience in computer-assisted instruction, instructional computer software, computer hardware, data processing, and word processing.
Training or experience in writing, compiling, editing, organizing and implementing developmentally-based behavioral and therapy curriculum.
Demonstrated leadership and project organizational skills and the ability to carry out multiple projects as assigned.
Ability to be flexible and fluid with schedule or meeting changes.
Ability to coordinate and collaborate well with local education agencies and outside agencies.
Vehicle for use on the job, valid driver’s license and driving record acceptable to agency carrier.

Hold at minimum, a Masters Degree in Education, Health Professions, or related area.
Hold or be able to obtain a valid Oregon Administrative License, through Oregon TSPC.
Preferred: A minimum of five years experience as supervisor/administrator is strongly preferred.
Preferred: Experience working with students with special needs and/or a teaching endorsement in Special Education.
Preferred: Experience working in a medical or hospital setting.

The statements contained herein reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.