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Executive Director, Finance and Business Services

Organization: 
North Clackamas School District
Closing date: 
Monday, May 23, 2022

To see details and to apply to this job, please go to the North Clackamas School District job site, Applicant Tracking and apply to JobID# 8299:

https://www.applitrack.com/nclack/onlineapp/

As a condition of employment, you must be fully vaccinated against COVID-19. "Fully vaccinated" is defined as 14 days after receiving all required doses of an approved COVID-19 vaccine (currently two shots of Pfizer or Moderna vaccine, or one shot of Johnson & Johnson vaccine). You must provide proof of COVID-19 vaccination. Exceptions may be made only for eligible medical or religious reasons. OAR 333-019-1030.

Executive Director, Finance and Business Services, (1.0 FTE), Full-Time, Permanent, 2022-2023 School Year

The North Clackamas School District is a growing district on Portland's east side. North Clackamas is known for its high quality of living. With approximately 2,000 employees, North Clackamas is nationally recognized for outstanding programs supported by the efficient utilization of resources. The North Clackamas community expects, and school leaders ensure, accountable and transparent investments that place funding as close to the student as possible.

The North Clackamas School District strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don't believe you meet every one of our qualifications described. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application. Preference will be given to those applicants with work or lived experience with culturally, linguistically and racially diverse communities.

Position Summary:

Provides leadership and strategic vision to the District’s financial management program.

Minimum Qualifications:

Incumbents must have successful experience in working with culturally diverse families and communities, and/or have otherwise demonstrated a commitment to equity and strengthening engagement
of a diverse community and skill in communicating with a diverse population.
Master’s degree or equivalent with a combination of education and experience in business, financial management, accounting, or related field.
Minimum of five (5) years of financial management, including responsibility for organization-wide budget preparation and financial reporting and analysis.
Leadership experience in the public sector, including direct supervision of multiple employees.
Strong analytical and problem-solving skills, and understanding of “client-centered” support and services.
Excellent oral, written, presentation, and interpersonal communication skills.
Ability to work both independently and cooperatively.
Ability to organize work, set priorities, and meet deadlines.
Ability to establish effective working relationships at all levels of the organization.
Ability to remain calm, deliberate, and tactful in stressful and emotional situations.
Experience in a highly unionized environment.
Valid state driver’s license.

Desired Qualifications:

Oregon public school (preK-12th grade) financial management experience.
Knowledge of District specific technology.

Major Duties and Responsibilities:

Planning and Programming: Stays abreast of research on the changing nature of the profession, the field of public financial management, and changing national, regional and local trends that may
impact program areas. Participates in discussions on evolving demands and expectations and the impact those demands and expectations will have on assigned programs. Uses forecasting tools and
strategies to forecast resource requirements and to predict future needs. Anticipates and develops strategies and programs that respond effectively to anticipated needs and the changing educational
environment. Maintains an active role in professional organizations at the local and state levels.

Financial Management and Strategic Planning: Advises the Superintendent, Executive Team and School Board on the financial needs and implications of District programs.

Provides leadership in long-range financial planning to include development of local tax initiatives and strategies. Manages bonds to assure District maximizes its financial resources in marketing,
retiring, and refinancing bond obligations.

Leads and directs the budget process; coordinates, plans, and oversees the development of the District budget, including the District Budget Committee; monitors budget expenditures to ensure
compliance and a positive financial status.

Manages and maintains general ledgers for all district funds to include general fund, transportation fund, nutrition services, debt service fund, capital projects fund, and associated student body funds.

Oversees grant accounting records including expenditure reporting and auditing of expenditures to submitted budgets.

Performs a variety of revenue forecasts and cash flow analysis; prepares revenue and expenditure projections; invests funds for maximum return.

Advises Superintendent, Executive Team and School Board on a variety of business and financial matters.

Leads and participates in preparation of annual audited financial statements and all required footnotes and disclosures, annual budgets, month-end fiscal reports, quarterly financial reports to the
School Board, and a variety of state required reports.

Compiles data, does research and analysis on specific areas of finance and presents reports to Administration and the School Board.

Reviews and develops internal control procedures and monitors compliance; provides liaison with local and state auditors.

Prepares and presents audit, budget, financial and other relevant reports to the School Board.

Oversees the District’s risk management, purchasing, distribution center, nutrition services, free and reduced lunch program, payroll, accounting, employee benefits and the District’s wellness
program. Administers programs within approved budget parameters including allocation of staff (FTE) resources.

Oversees and participates in preparation of staffing analysis and reports. Takes action, in concert with other District Leadership, to determine allocation and redirection of FTE and to level class sizes.
Maintains and approves expenditures from all building, department and program budgets.

Policy Formulation and Guidance: Recognizes the need for and formulates policies necessary to implement educational goals and objectives and to assure effective implementation and operation of
assigned programs. Establishes a system for periodic review of policies to determine when modifications are necessary to advance the goals of the department and to serve the overall needs of
employees, managers and the organization.

Labor Relations and Collective Bargaining: Participates in the collective bargaining process to include identifying and researching bargaining issues related to the collective bargaining agreements.
Assists in developing bargaining strategies and positions and participates as a member of the District bargaining team. Facilitates the Benefits Committee, focused on benefits cost containment with
representation from all employee groups.

Program Direction and Staff Supervision: Oversees organizational management in all assigned areas. Assures that functions are effectively structured and work coordination procedures are in place
to achieve a high level of integration and synergy across program functions. Approves position structures and operating practices essential to the development and delivering of quality programs and
services. Recruits and assigns staff ensuring that they possess and practice the values necessary to achieving the level of program delivery and customer service that is essential to a highly effective
organization. Assesses, evaluates, and provides for training and professional development of subordinate staff. Creates communication, collaboration and coordination processes that assure all staff is
timely and effectively informed of department policies, issues, and guidance that their programs are expected to support. Establishes an environment in which all staff members are comfortable and
forthcoming in sharing their ideas, needs and concerns, and in which the staff collaboratively works together to seek solutions and resolutions.

Program Evaluation, Analysis and Feedback: Establishes a system of data collection and analysis that provides for continuous assessment of program effectiveness and/or changing needs. At least
annually, conducts a comprehensive assessment review of all programs to determine their level of effectiveness and contribution to the mission of the department and to identify problem areas, areas
of high success, and areas in need of change. Prepares structured presentations to the Superintendent and other members of the Executive Team to share the program evaluation results.

Serves as a first responder to emergencies and serves in the evening, on weekends, and on holidays with little or no advance notice.

Performs other duties as assigned.

Please refer to the attached job description for more detailed information.

Terms of Employment:

2022-2023 Annual Compensation Range: $157,462 - $173,602.
Employees shall assume and pay the six percent (6%) employee contribution/payment required by ORS 238A to PERS.
Excellent benefits including medical, dental, eye insurance coverage, cell phone and mileage stipends, life insurance and paid leave. If North Clackamas Medical Plan V chosen, an employer
contribution of $1,500 - $3,000 will be invested in employee's HRA VEBA, funded every January 1.
Position is a 240-day work year that will include some evening and weekend work expectations.
An annual stipend of $3,000 if you hold a PhD, EdD or JD. Degrees registered after September 10 will be prorated the first year.
Professional development funds available.

Equal Opportunity Employer/Drug Free Workplace.

North Clackamas School District policy provides veterans and disabled veterans with preferences as required by law.

The North Clackamas School District does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, religion, disability, or age in its programs and activities, and provides equal access to designated youth groups such as the Boy Scouts. The following position has been designated to handle inquiries regarding discrimination: Title IX Coordinator, 12400 SE Freeman Way, Milwaukie, OR 97222, 503.353.6128.

For employment related information, please go to our Human Resources employment page at https://www.nclack.k12.or.us/hr/page/careers-ncsd