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Program Coordinator - Willamette Promise

Willamette Education Service District

General Information:
Willamette Education Service District is accepting applications for a full-time (1.0 FTE) Program Coordinator position. This position provides overall strategic direction and organization for the Willamette Promise program, leads key initiatives, pursues funding to ensure sustainability of the partnerships, and oversees training, data collection, communication efforts and performs other Coordinator-level activities as assigned.

The Willamette Promise (WP) is a collaboration among 44 school districts in Marion, Polk, Yamhill, Clatsop, Columbia, Tillamook, Washington, and Multnomah counties, Willamette Education Service District, Western Oregon University, Oregon Institute of Technology, Corban University, Chemeketa Community College and the South Metro-Salem STEM Partnership.

The position is based at the Willamette ESD Marion Center in Salem, OR. The selected candidate will follow a 240-day calendar with a tentative start date of July 1, 2020.

Duties and Responsibilities:
Directs the administration of the WP program
Coordinates the activities of the program by developing and implementing policies, procedures and program priorities consistent with Board policy
Determines priorities by evaluating the needs of target populations and assessing the availability of human, fiscal and equipment resources needed to implement the program effectively
Prepares or directs the preparation of budget for the program
Controls expenditures within the approved budget; oversees the expenditure of grant funds, including management, communication, data collection & analysis, evaluation, reports, budgets and deliverables
Establishes reporting relationships and administrative controls over program and support operations, encourages multiple points of view, recognizes thoughtful dissent and uses multiple opinions to resolve issues
Collaborates with partners to develop and strengthen the ongoing relationships with WP partners (K-12, higher education, business and industry), other programs and Willamette ESD departments
Identifies funding opportunities and in-kind donations from industry, public agencies, and private foundations to sustain the consortium and its programs
Creates and implements program improvement goals and strategies designed to promote the success of every student
Assesses, analyzes, and anticipates emerging trends and initiatives in order to adapt leadership and program improvement strategies
Reports to the Willamette Promise Advisory Board on a monthly basis
Attends monthly meetings of the Willamette ESD Board of Directors, as needed
Makes presentations about the program at the state and national level
Ensures compliance with applicable policies, laws, rules and regulations
Interviews and recommends personnel for hire
Supervises and evaluates performance of assigned staff
Plans, assigns and coordinates work of assigned staff
Performs other duties as assigned

Master’s Degree with academic training in Educational Administration or similar studies
Oregon Teacher Standards & Practices Commission (TSPC) School Administrator License, or ability to obtain this license
Minimum of five (5) years’ experience in public education, part of which must have been in teaching or supervising
Strong leadership skills, including project management, program design, public speaking, positive inquiry, collaborative communication
Solid organizational and project management skills, including experience developing work plans, timelines and budgets, and performance outcomes
Knowledge of the principles and practices of management, including practicing sound financial management, planning, organizing, directing, motivating, monitoring and decision making
Ability to write clear, concise and complete reports and correspondence as well as more formal communication
Ability to travel both in and out-of-state for meetings/conferences, as needed
Ability to effectively present information in one-on-one and group situations
Ability to verbally respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community
Ability to maintain the integrity of confidential information relating to agency records and data, students, families, colleagues, or district patrons
Possess reliable transportation
Nationwide criminal history check and fingerprinting at employee’s expense are required

Salary and Benefits*:
This is a full-time (1.0 FTE), 240-day administrative/non-represented position.
Placement on the Willamette ESD administrative salary schedule, $91,067 - $108,934, will be commensurate with applicant’s qualifications, relevant training, experience and prorated according to start date. Salary and benefits shown are based upon full-time employment (1.0 FTE) for the entire school year contract period.
Willamette ESD will support payment for health, dental and vision insurance premiums for qualified employees. Employer-paid PERS, holidays, sick leave, and personal days are also provided to qualified employees.

Health Insurance:
MODA and Kaiser Permanente Plans
Includes medical, dental, vision & prescription insurance
Monthly premium deducted pre-tax
WESD contributes up to $1,415.00 per month
Insurance Pool for dependent coverage (varies annually)
Health Savings Accounts for high deductible plans
Flexible Spending Accounts – medical, day-care expenses

Optional Life, AD&D, Short/Long Term Disability Insurance:
Standard Insurance Company

PERS - Public Employee Retirement System
WESD pays the 6% employee contribution on behalf of each employee

Personal Leave:
Up to 3 days per year

Sick Leave:
Up to 12 days per year
Sick Leave Bank (optional)
Employees may donate one day of sick leave to become a member of the Sick Leave Bank.
Members may draw up to 25 days of sick leave if catastrophic illness or injury leaves the employee without paid leave time to cover their absence from work.

Tuition Reimbursement:
Up to $1,670 per year for professional development for Administrative/Non-Represented staff

Professional Development Opportunities:
WESD hosts a variety of online training classes
First Aid/CPR classes offered onsite
CPD – Continuing Professional Development Program
Includes workshops, conferences, and mentorship programs

* Salary and benefits shown: are prorated based upon FTE and hire date; are based upon current year’s salary & benefit package; and are subject to change based upon the outcome of new salary & benefit package.

Application Process:
Applications are available at (select Recruit & Hire) or online at
Applicants must submit a resume, two letters of reference and a letter of introduction with their application for the application to be complete.
Copies of transcripts and license(s) must be submitted for all administrative positions, as required. Successful applicants are required to provide official transcripts before completion of the hiring process.
If you require assistance with the application or interview process due to a disability, please call Director of Human Resources at (503) 385-4752. Alternate formats are available upon request.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact the Human Resources Director at 503-385-4752 for additional information or assistance. Speech/Hearing impaired persons may contact the ESD for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.

The Willamette Education Service District is an Equal Opportunity/Affirmative Action employer. Women, minorities and individuals with disabilities are encouraged to apply.

Qualifying veterans and disabled veterans may obtain preference by submitting with their completed application a copy of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) or a letter from the US Dept. of Veteran’s Affairs indicating receipt of a non-service connected pension as verification of eligibility. Disabled Veterans must also submit a copy of their veteran's disability preference letter from the Dept. of Veteran Affairs, unless the information is included in the DD Form 214/215.

Job ID #4258