DESCRIPTION:
Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. Characterized by many years of strong financial management, Chemeketa champions innovation and fiscal responsibility. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.
The college is currently operating in a hybrid capacity, with many positions working remotely due to the COVID-19 pandemic. The college anticipates continuing to expand our on-campus presence.
All positions at Chemeketa are required to be available for work onsite as requested by the college.
Employees must maintain Oregon or Washington residency as a condition of employment.
Position Summary:
This Associate Vice President acts as the college’s chief financial officer, reports directly to the President/CEO, and serves on the college’s executive team. Based on the Salem campus, this position serves Chemeketa campuses and centers throughout the college district. The Associate Vice President/Chief Financial Officer plans, develops and implements the college’s Financial Management functions, goals, and policies and supervises the Business Services, Budget and Finance, and Auxiliary Services departments (which include bookstore, mailroom, and copy center). This position partners with the President/CEO and other executive team members to creatively generate resources by building and leveraging external partnerships, creating operational efficiencies, and activating other resources. The Associate Vice President/CFO has the responsibility to build fiscal knowledge and budget transparency throughout the college and build trust that resources are aligned to mission.
DUTIES AND RESPONSIBILITIES:
Essential Functions:
Leadership & Supervision
Supports college’s goals, promises, mission, vision and themes on a daily basis
Monitors, analyzes, and approves operational changes in departments within the division, ensures that administrative services departments are effective
Encourages and promotes staff development and recognition of outstanding performance
Provides leadership to the business services, budget, finance and treasury operations, and auxiliary services of the college
Supervises, mentors and evaluates division staff
Directly responsible for Exempt Managers who oversee Business Services, Budget & Finance and Auxiliary Services
Represents college administration and board on negotiations teams as assigned
Participates in employee bargaining unit contract management meetings as assigned; negotiates employee contracts
College Financial, Compliance & Budget Oversite
Presents the budget in dynamic ways that foster deep understanding of the connection between planned expenditure and mission and strategy
Supervises the bidding and contracting activities of the college
Supervises the annual audit process and compilation of the annual financial statements for the college’s Comprehensive Annual Financial Report
Supervises the financial information systems implementation, maintenance and upgrades
Coordinates long-range budget planning including intra-division budget transfers
Reviews college budget planning and spending
Provides leadership and oversees development of the college annual budget building process
Monitors and approves college investments and treasury according to state statues
In collaboration with Associate VP/CIO, plans, coordinates and recommends college financing of construction activities
Monitors and approves college expenditures
Keeps informed of governmental and industry regulations to ascertain/ensure compliance and proper budgeting, financial management and accounting methods; keeps informed of changes/developments in accounting and funding sources and recommends/implements accounting and budget system changes
Prepares and reviews department budgets and administers and monitors approved budgets and orgs
Liaison to auditors during annual audit of college financial records and communicates regularly with auditors on issues of policy and procedure which may impact financial transactions and reports
Reports monthly to the College Board of Education on a range of topics from the division and college, including but not limited to the Budget Status Reports, Purchasing Report, and relevant Purchasing action items
College & Community Liaison
Shares responsibility for student success by collaborating with academic and student affairs to ensure that fiscal resources and processes are fully aligned with student success goals and activities
Serves on committees and teams, organizes, or monitors the work of committees, initiates and maintains communication with internal departments and outside agencies
Participates actively in statewide community college business managers group and other local and national organizations
Communicates with staff, students, Executive Team, Board of Education and external partners
Provides information effectively to employees, students, other college department staff and general public; including resolving conflicts and differences
Resolves Student, staff, and other stakeholder issues, negotiates differences and offers solutions
Promotes a strong customer service focus for the division and College
Provides excellent customer service to all employees, students, partners, etc. while working to further the college’s mission, goals, values, and promises
Represents the College in negotiations with outside agencies, facilitates differences and finds solutions. Builds effective collaborative relationships with external constituents and college employees
Policy & Procedures
Plans, develops, and administers division goals and policies, and interprets them to the college president, vice presidents and other Executive Team members as needed
Responsible for review, analysis, and implementation of procedures for division and college
Establishes fiscal procedures to ensure accountability, flexibility and effectiveness
Institutional Expectations
Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
Embraces, understands and uses appropriate technology tools to accomplish job functions
Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices
QUALIFICATIONS:
Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications. Please address how your relevant experiences apply to these areas in your online application and supplemental attachments.
Minimum Qualifications:
Bachelor’s Degree or higher degree from a regionally accredited post-secondary institution in Business Administration, Accounting, Finance or related field
-AND-
Three or more years of Accounting, Budgeting and/or Finance experience
-AND-
Five or more years of supervisory experience.
Core Competencies
Transformational leadership knowledge and skills
Strong supervisory and communication skills
Understanding of managing cash flow and investments
Understanding of public budgeting practices and local budget law (any state)
Understanding of municipal debt issuance and management
Understanding of accounting standards and concepts
Proficiency in Banner system (or related Enterprise Resource Planning system) which includes, but is not limited to, finance, accounts receivables, and student accounts functions
Intercultural competence, demonstrated cultural humility, experience valuing the lived experiences of diverse communities
Preferred Qualifications
Master’s Degree from an accredited institution
Experience working effectively in a complex public institution
Bilingual English/Spanish
Progressively responsible and relevant finance leadership experience
Professionally certified as a Certified Public Accountant, Certified Public Finance Officer, Certified Management Accountant
Experience with long-range financial planning
Experience with institutional audits
SUPPLEMENTAL INFORMATION:
*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications and preferred qualifications.
When applying for this position you will be required to attach the following electronic documents:
Resume
Unofficial Transcripts- An electronic copy of your academic transcript(s) from an accredited institution must be attached with your application. If you have academic credentials from non-U.S. institutions, you will need to include an evaluation of your credentials
Required documents must be provided at the time of application. Please remove your social security number from your documents, including transcripts. Documents containing social security numbers will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate's demonstrated competencies as related to successful performance in the position.
Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. Providing false information will result in rejection of an application, employment offer or dismissal
Terms of Employment:
This is a 100%, 12-month exempt assignment of the E1 band and grade
Requires flexible work schedule based upon program needs which includes some evening and weekend work and/or travel; in-state and out-of-state meetings, conferences, institutes, training and/or other meeting attendance as required
Requires the provision of official transcripts upon hire
Employees must maintain Oregon or Washington residency as a condition of employment.
Upon hire, must pass security inquiry which may include criminal history; only information relevant to the position will be considered
The expected start date for this position is in early October 2021.
Applicants are eligible to use Veterans' Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.
DOCUMENTS REQUIRED FOR VETERANS' PREFERENCE
•MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR- Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension
•Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs. You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/
For information regarding Veterans' Preference qualifications, visit the following website:
http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq
Physical Requirements: Light Work: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Even though weight lifted may be negligible, it may be rated light work if frequent walking and/or standing is required.
