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HR/Finance Information System Specialist

McMinnville School District

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Job Title:  HR/Finance Information Systems Specialist

Salary Range: H3 ($46,249 - 55,979 Annually DOE)     Reports to:  Human Resources Director

Job Summary:

Under general direction of the Human Resources Director, it is the responsibility of the employee to have an in-depth understanding of information systems related to the human resource and finance departments functions in order to perform a variety of tasks to maintain accurate and complete employee data in all HR/Finance software systems (HRIS) and to provide accurate reporting related to human resources and finance systems as necessary.


Essential Job Functions:

Understand the functions of each human resource and finance system and provide reports as needed through the use of canned reports, report writing software and consultation with software vendors. 

As a member of the HR/Finance team, provide ideas for improvement of procedures and systems related to human resources and payroll. 

Maintain HRIS system configuration and operations, including yearly changes to classifications, locations, calendars, etc.  Consult with system vendors on non-routine or technical matters and provide guidance for resolving unusual situations.

Update new employee information in various HRIS systems.

Provide daily technical assistance to school/department staff on the HRIS system.

Provides support to staff on all HRIS systems.

Exporting information from the absence management system as requested and making needed changes and uploading those to the HRIS/Finance system.

Provide support and training on the HRIS management system to school secretaries and other campus users and new employees as needed.

Collect and input data for required annual reports such as ODE data collections. Assist in collection of information and reporting for grant applications.

Compare each system’s data for completeness and accuracy on a regular basis. 

Develop and provide COGNOS reports from the EFinance system as requested to support the collective bargaining process.  

Perform salary studies and provide information to the District bargaining team during the collective bargaining process.

Performs the initial setup of new employees in the technology system and updates and maintains employee email groups.  

Supports the Finance team to complete the high cost disability report

Completes all ODE Staff Reporting

Assists with HPE - Electronic Records Retention

Assists Finance with parent payment software

Maintains the HR and Finance websites

Maintains the District Google Forms Drive

Maintains a variety of information, files and records for the purpose of updating information and/or providing input into the accounting system.

Respond promptly to written and verbal inquiries with accurate information and/or directions.

Occasionally perform work beyond a standard 40 hour work week in order to meet contractually established deadlines. 

Strong skills in interacting effectively and collaboratively with diverse individuals or groups, using creative problem-solving and conflict resolution skills.

Prompt and regular attendance is required.

Perform other duties as assigned.

Essential Job Requirements - Qualifications:

Associate’s degree (AA) or equivalent from two-year college or technical school; three years of experience in a technology field or an equivalent combination of education, experience and/or training.

Ability to communicate fluently verbally and in writing in English.  Ability to respond to common inquiries or complaints from staff or members of the community.  Ability to read and interpret documents such as IRS payroll publications, union agreements, software and procedure manuals.

Ability to sort and filter large data files in Excel for purposes of reporting or comparing or merging two data files. 

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.  Ability to calculate figures and amounts such as interest, proportions and percentages.  Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

Ability to use accounting software, internet software, e-mail, word processing software.  Ability to proficiently use the following programs strongly preferred:  E Finance, Google Programs and Excel.  Ability to type accurately and proficiently

Ability to plan, prioritize and organize workload demands and to coordinate the efforts of others involved in those activities, without close supervision.

Ability to analyze problems, develop plans, implement procedures and work cooperatively and harmoniously as a team member.

Ability to carry out work responsibilities effectively under pressure of deadlines, interruptions, and new or emergency situations.

Ability to establish and maintain effective working relationships with district personnel.

Proven ability to maintain confidential information and the privacy of district staff, students, and families.

Skilled in managing and delivering effective customer service.

Strong skills in independently planning, organizing and carrying out work assignments, and planning and directing the work of assigned staff or students.

Strong skills in communicating with credibility and confidence, both in oral and written form.

Ability to travel among district facilities as needed; if driving, the ability to meet district driving standards.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to walk; sit; and use hands for fine manipulation, handle or feel and reach with hands and arms.  The employee is occasionally required to stand and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.                                        

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment varies but is usually moderate.

Terms of Employment:  12 months.  Work hours may vary to include some evening hours and some travel. Performance of this position will be evaluated annually in accordance with Board policy on evaluation of staff.

Note:  The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.  Employees who hold this position may be asked to perform duties of other positions on the same classification level of Program Specialist.

MSD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of MSD’s goals.

McMinnville School District recognizes the diversity and worth of all individuals and groups.  It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment.  McMinnville provides equal access to individuals with disabilities.

McMinnville School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, disability or genetics. For more information see District Policy GBA-Equal Employment Opportunity.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact director of human resources for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.