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Accountant - District Administration Building

West Linn-Wilsonville School District

Accountant - West Linn-Wilsonville School District

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This is a 12 month position.

Please note: To comply with Governor Kate Brown’s Executive Order, all staff, substitutes and volunteers in K-12 schools will be required to be fully vaccinated by October 18, 2021. Upon hire we will need to collect a copy of your COVID-19 vaccination card or evidence of a qualifying medical or religious exception from the mandate.

Salary is DOE.

Overview of Position:
Under the supervision of the Chief Financial Officer, this position carries out professional level accounting and administrative functions primarily related to grants and contracts while ensuring compliance with grantor agency regulation and laws. This position will focus heavily on budgeting, compliance, reporting and variance analysis functions in regard to grants/contracts. This position is responsible for maintaining financial, accounting and grant support services in order to meet the needs of the WLWV School District and the Federal/State and Local Agencies. This position is also responsible for account receivables.

Specific Responsibilities:
This position is responsible for providing all grant/contract monitoring, administration, compliance, accounting and financial reports of grants from application through final closing. This position is responsible for the operations of post-award grant administration and related accounting duties; working closely with the District Program Staff, Chief Financial Officer and the Fiscal Accountant. The Accountant is also responsible for processing account receivables as well as collecting and tracking all miscellaneous revenue.

Duties Include:
Perform grant-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes, reconciliations, re-budgeting and grant closeout functions required by Grants and Contracts Administration.
Prepare accurate and timely financial reports to Federal/State and Local Agencies as required.
Prepare accurate and timely financial reports on grants for internal management purposes.
Work with the CFO on cash flow forecasts for programs.
Produce budget and expense analysis report.
Prepare and distribute periodic invoices for project reimbursement.
Work collaboratively with District program staff in relation to grant programs, compliance and accounting issues along with providing fiscal support.
Prepare financial projections and budgets, actual vs. budget reporting, reviewing/monitoring of individual grants and transactions for compliance with private, local, state and federal funding requirements.
Prepare billings, draws, journal entries and financial grant reporting including preparation of reports for granting authorities.
Work on preparation of proposed, approved and adopted budgets for grant and special revenue funds including work on budget proposals with program staff for grant applications.
Compile year-end reports, work papers and analysis necessary for the District’s external auditors to complete the annual audit (SEFA – Schedule of Expenditures of Federal Awards).
Maintain an up-to date knowledge of federal, state, local and other funding source compliance, regulations, and laws.

Accounts Receivable:
Process account receivables as well as collect and track all miscellaneous revenue.
Prepare deposits, credit card payments; reconcile deposits to General Ledger.
Reconcile account receivable balance to General Ledger; reconcile monthly building deposits.
Prepare assorted monthly invoices for account receivables.
Other duties as assigned.

Minimum Qualifications:
Bachelor’s Degree in Accounting, Finance, Business Administration, or related field;
Have prior work experience and understanding of grant funding and grant billing. Experience with grant accounting using federal and state rules and regulations for public sector employers is a plus;
Knowledge of Generally Accepted Accounting Principles (GAAP), General Accounting Standards (GAS), Government Accounting Standards Board (GASB), and familiarity with regulations on the use of grants under federal and state requirements;
Demonstrate working knowledge of or aptitude to learn grant administration processes, including reporting, record maintenance, billing support, contract compliance and closeout;
Ability to analyze and systematically compile technical and statistical information to prepare correspondence and reports;
Ability to keep current with volume of work for federal and state grants billing and accounting;
Ability to interpret federal, state and local government laws and regulations related to grant contracts and administration;
Strong background in analytical functions including financial analysis and funds control;
Ability to balance multiple initiatives simultaneously, completing assignments thoroughly and on time while working in a fast paced work environment;
Proficient in Microsoft Office with advanced skills in Excel.

Preferred Qualifications:
Experience in managing restricted funds or grants, non-profit, governmental or school district experience.

Community and District Information:
The West Linn-Wilsonville School District is nestled within two thriving cities, West Linn and Wilsonville, within the rural area of Clackamas County. Both communities have a strong legacy of support for their schools, music and arts endeavors, and the overall well-being of their patrons. The school district and surrounding communities have experienced steady, constant growth over the past three decades. The estimated student population of the District as of December 2020, is 9,206.

It is the policy of the West Linn-Wilsonville Board of Education and School District (WLWV) that no discrimination or harassment on the grounds of race, color, national origin, religion, sex, sexual orientation, age, marital status, veterans' status, genetic information, or disability shall occur if the employee with or without reasonable accommodation, is able to perform the essential functions of the position. These protections apply to students, employees, and other members of the public. West Linn-Wilsonville School District is committed to equal access and equal opportunity in all activities/services, educational programs, and employment. Persons having questions regarding equal opportunity and nondiscrimination should contact the Director of Human Resources at the West Linn-Wilsonville School District, 503-673-7095.