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Director of Information Technology Systems

McMinnville School District

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Job Title:  Director of Information Technology Services

Salary Range:  Administrative Salary Schedule
Reports to:  Superintendent

Job Summary:

The District Technology and Informational Services Director envisions and works to provide a robust technology infrastructure that supports not only current but also emerging and potential technologies throughout the District. The Director guides and monitors the application of instructional technology, and provides input into the selection of hardware and software for educational purposes.  The Director also provides leadership for integrating technology into the instructional framework, with an emphasis on enhancing student outcomes, teacher effectiveness, and school-family communications.  Serves as a member of the District’s Executive Leadership Team with high levels of accountability and decision-making responsibilities. 

Essential Job Functions:

Establishes the District’s technology vision and long-range plan to meet the present and future needs of District staff and students and to achieve District goals.

Leads the District in establishing the district technology goals.

Provides leadership for the design, configuration, operation and maintenance of a robust technology infrastructure that supports current and emerging technologies.

Directs the design and administration of operational systems and servers (e.g., email systems, autodialers, voice and video systems, directory services, print queues, device assignments, mass storage systems, backup systems, disaster recovery, security, antivirus, spyware) and ensures availability of services to all authorized users.

Analyzes technology needs in consultation with District leaders and end users; recommends updates, replacements or enhancements of hardware and/or software; and manages the purchase, delivery, and installation of new systems.

Oversees the student information and data warehouse system for the management and reporting of all student-related information. 

Provides leadership for the establishment and maintenance of business applications, such as the integration of administrative technology for financial and human resources systems.

Manages HelpDesk operations and staffing to maintain efficient, timely and accurate support response to end users

Develop and manage an IT Asset Lifecycle Management program for all IT infrastructure and end point computing devices.

Works with District leaders to ensure that delivery of professional development for all personnel routinely incorporates technology, particularly applications relevant for the classroom, including opportunities for some components of professional development to be delivered online and other components to be embedded.

Interfaces with District-level directors in providing professional development to ensure that both Central Office and school-based staff develop proficiency in selecting and using the most appropriate technological tools for specific purposes.

Work with City municipalities on sharing network resources (Fiber Optics).

Collaborates with District-level instructional leaders to develop a technology framework for the most effective integration of technology into teaching and learning, with consideration for adaptive assessment, adaptive instruction, differing student learning styles, and Core Content State Standards; implements this framework; and develops methods of monitoring its effectiveness in a continuous improvement cycle.

Provides leadership in developing and implementing a plan for the incorporation of technology into all aspects of the instructional program.

Works with the Director of Instruction and the District’s Instructional Technology Team to adopt and implement a K-12 continuum of technology skills and curriculum, aligned with ISTE National Education Technology Standards to prepare students for college and career, and to ensure that students are developing proficiency in applying technology to achieve academic objectives.

Purchase, maintain and track the necessary software licenses.

Collaborates in the review, selection, implementation, monitoring, and evaluation of virtual and distance learning initiatives, including the provision of technical support for the implementation of online courses and learning management systems.

In collaboration with other Directors, develops policies and procedures around the use of Technology and software to ensure compliance with federal and state laws and develops a written system security plan.

Directs and supervises the daily operations and personnel of the Technology Services Department, including analyzing workflow, establishing priorities and timelines, developing and monitoring standards, evaluating performance, and ensuring optimal utilization of staff to provide a high level of customer service and satisfaction, with a focus on being innovative and responsive to user needs.

Develops and maintains external partnerships in the community and at state and national levels to expand technology-related opportunities for District students and staff, including summer technology internships and dual credit for online coursework through community colleges.

Develops partnerships with other districts around common needs/interests for the advancement of District goals and economies of scale.

Works with the Director of Finance  and the Instructional Director to align program needs and outcomes with planned expenditures for technology, in order to promote the most cost-effective use of district resources.  Oversees eRate application process.

Plans, develops, and implements the Technology Department budget, maintains current technology equipment inventory system and assists in developing the technology component of proposed bonds.

Attends all meetings of the Board of Education and provides input, when requested by the Superintendent, related to administrative and instructional uses of technology.

Responsible for being familiar with the school/district policies and procedures which govern the work.

Prompt and regular attendance is required.

Other Job Functions:

Performs other tasks as assigned.

Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.

Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.

Essential Job Requirements - Qualifications:

Vaccinated against Covid-19

Proficiency in multiple modes of communications (e.g., voice, data, messaging)

Extensive knowledge of hardware and software applications for educational purposes

Knowledge of data privacy laws and best practices

Knowledge Cybersecurity standards and best practices

Knowledge of leadership and management principles and best practices

Knowledge of project management principles and best practices

Ability to approach problems and issues from multiple perspectives and to recommend multiple applications of technology to address District needs

Ability to absorb, analyze, and organize information and ideas and to present oral and written reports in a manner appropriate to audiences with technical as well as non-technical backgrounds

Ability to move comfortably between emerging and existing technologies, software, and tools in ways that engage staff and students

Ability to communicate effectively and work collaboratively with District staff, the Oregon Department of Education, parents, community members, and other stakeholders

Ability to prepare and manage budgets, address multiple priorities, lead and supervise staff, adapt to change, and meet timelines

BA/BS degree in Computer Science, Information Systems, Educational Technology, or related field required, including coursework in strategic implementation of technology and innovation, management information systems and database management technology

Master’s degree in one of the above areas preferred

Knowledge and applied understanding of instructional applications of a wide range of hardware and software in a variety of educational settings

Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Five (5) years of successful experience overseeing technical programs, functions and activities, developing and implementing budgets, operational policies and procedures, and managing professional technical staff within a  comprehensive information technology department, preferably in an educational setting.

Supervisory experience in directing and managing professional and classified staff

Expertise and experience in providing training in the administrative and/or instructional uses of technology

Experience with education-related technology tools and applications desired

Experience in developing and managing budgets and in planning for capital bonds

Consideration will be given to an alternative combination of experience and training that provides the required knowledge, skills, and abilities and that encompasses the essential functions

Work effectively with and respond to people from diverse cultures or backgrounds

Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate professional manner for the assignment and work setting

Have regular and punctual attendance

Confer regularly with immediate supervisor

Follow all District policies, work procedures, and reasonable requests by proper authority

Maintain the integrity of confidential information relating to students, staff, or District Patrons

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.  The employee is frequently required to walk; sit; and use hands for fine manipulation, handle or feel and reach with hands and arms.  The employee is occasionally required to stand and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.                                        

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee may be exposed to bloodborne pathogens.  The noise level in the work environment varies but is usually moderate.

Terms of Employment: Performance of this position will be evaluated annually in accordance with Board policy on evaluation of administrative staff.

Note:  The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.  Employees who hold this position may be asked to perform duties of other positions on the same classification level..

MSD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of MSD’s goals.

McMinnville School District recognizes the diversity and worth of all individuals and groups.  It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment.  McMinnville provides equal access to individuals with disabilities.

McMinnville School District is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. McMinnville School District is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact Steffanie Frost, HR Director, 503.565.4000, and    For more information see District Policy GBA-Equal Employment Opportunity.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact director of human resources for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.