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Executive Director K-8 Charter School

Coburg Community Charter School
Closing date: 
Thursday, September 1, 2022

Coburg Community Charter School is accepting applications for the position of Executive Director

Job Title: Executive Director

Job Type: Full time (1.0 FTE)
Compensation: Negotiable and commensurate with experience and qualifications

About Coburg Community Charter School:
Coburg Community Charter School (CCCS) is a public charter school located in the town of Coburg, Oregon. The school’s original charter was granted in 2011 following extensive community member efforts to avoid closure of the school in light of district-wide budgetary pressures and preserve the 145 year heritage of a school in the Coburg community. We offer a small, community based, rural schooling option for families interested in small class sizes and community-based learning. We operate under a charter agreement with our sponsoring school district, Eugene 4J. CCCS is an independent, non-profit corporation with our own governing board of directors, staff, and budget.
The mission of CCCS is to “create a partnership between parents, teachers, and our community members that will provide academic excellence in an environment that encourages strong character and respectful behavior.” Our mission is based on the following beliefs and values: • A small school is the ideal setting for creating a strong sense of belonging and community and for nurturing curiosity and compassion;
• Strong school-community connections support strong academics, strong families, and vibrant community life;
• A strong education includes an appreciation and understanding of history, including local heritage; • Academic excellence, including basic skills and critical thinking, is possible and necessary for all students; and,
• A strong education includes understanding larger global issues and technology as a learning tool.
Our philosophy fosters students’ identity and belonging while preparing them to become productive members of society. Our commitment is to provide a unique program that lays a solid foundation upon which our children’s intelligence, creativity, social, and environmental awareness can flourish. These solid roots will enable our students to soar into a bright future.
We maintain the feeling of a small neighborhood school by limiting classroom teacher-to-student ratios to 1:25 and the overall school population to approximately 225 total students for K-8th grade.
CCCS was granted a ten year charter renewal by the Eugene District 4J Board of Directors in April 2017. The School encourages active family involvement through a board-approved recommendation of 20 hours per family volunteer time per year. CCCS is financially sound and supported by significant cash reserves and an active parent fundraising organization. We receive 70+ applications for open Kindergarten positions annually and maintain a waiting list for admission to other grades. The school’s standardized test scores routinely rank amongst the highest in District 4J.

About the Position:
We seek an extraordinary individual to lead the school, continue implementation of its vision, build on the rich heritage of Coburg-based education, and prepare the organization for the future. The Executive Director will directly manage a team of academic, operations, programs, and community engagement professionals and is ultimately responsible for the school’s 25 person staff.

The Executive Director reports to the Board of Directors and is responsible for the entire operation of the school and serves as the key external representative on behalf of the school to the school community, local Coburg community, and Eugene School District 4J.
The successful candidate will be a proven leader with a commitment to CCCS’s mission and vision of providing a well-rounded education composed of academic excellence, character, leadership and community awareness. This individual will be an exceptional manager, motivating leader, and strong relationship builder with demonstrated success in a similarly situated school or organization.
The Executive Director will work with the CCCS Board of Directors, other school administrators, teachers, parent organization, and community leaders in the following specific areas:
• Executive Leadership - As the school’s “Chief Executive Officer,” the successful candidate must:
• Embody, advocate for, and execute on the mission, vision and strategic direction of Coburg Community Charter School;
• Support the Board’s strategic planning process by proposing relevant priorities and implementing key annual action plans that align with the school’s multi-year strategic plan;
• Support and supervise the school’s principal, and by extension indirectly all educational staff including the assistant principal, teachers, educational assistants, school counselor, and educational specialists;
• Foster a true “esprit de corps” within the school by creating a trusting, collaborative, open, and positive atmosphere amongst staff generally and respectful, professional relationships between individual staff members;
• Serve as the staff’s primary liaison to the Board of Directors bringing updates, concerns, recommendations, resource requirements, and major issues to the board’s attention in a timely manner; and
• Reinforce the Board’s governance and fiduciary responsibilities by participating in monthly board meetings; preparing monthly administrative reports; and developing recommendations for board consideration that combine the best interests of students and the needs of CCCS with the focus and direction the Board desires.
• Operations - The Executive Director will supervise key operational staff directly and develop and oversee all administrative and organizational support activities including:
• Human Resource policies and procedures;
• Technology (including planning, support, and all other administrative aspects); • Facilities including custodial, maintenance, and cafeteria operations;
• Vendor management including physical supplies and required services;
• Coordination and development, with school’s principal, various site calendars; and,
• Community outreach and routine fundraising activities.
• Financial Management - The Executive Director will manage the day-to-day finances of the organization including the following specific responsibilities:
• Develop an annual budget for board approval;
• Manage an annual operations budget of approximately $1.7 million ensuring fiscal stewardship and sustainability for the organization including timely accounts payable;
• Facilitate, prepare for, and attend annual audits and implement any audit findings; • Provide financial reports to the Board of Directors, Eugene School District 4J, and other agencies as mandated by law and relevant policies;
• Inform the Board of Directors of general fundraising needs and requirements; and • Implement relevant aspects of the school’s Investment Policy.
• Compliance - The Executive Director is directly responsible for ensuring that the school is in compliance with all federal, state, and District 4J laws and policies as well as adhering to best practices in matters of risk management. Specific Compliance duties include:
• Ensuring all legal and contractual obligations are met;
• Filing all necessary reports, claims, and forms to Eugene School District 4J, Oregon Department of Education, and other governing bodies;
• Ensuring the school’s facilities meet health and safety requirements;
• Protecting the school, employees, and board by ensuring all prudent insurance policies are in place at sufficient levels;
• Developing and following safety and risk management best practices (including volunteer risk management, cybersecurity, and all other building safety risks); and,
• Assisting the Board in preparing for formal board approval all relevant and prudent school policies and related procedures.
• External Relations - The Executive Director is the school’s key spokesperson and primary public face to both the extended school community and external stakeholders. As such, the successful candidate will:
• Provide regular communications with families and other stakeholders;
• Attend various school and community events;
• Nurture positive relationships with all community leaders including donors, elected officials, business owners, and residents of Coburg;
• Maintain positive relationships with and explain and clarify information received from various agencies including Eugene School District 4J, Oregon Department of Education, and other trade and governing bodies;
• Work with the Board of Directors to establish fundraising goals, cultivate donors, and secure charitable contributions.
• Oversee the organization’s website, electronic communications, and social media properties to present and protect the school’s brand; and,
• Implement such marketing and communications plans as may be necessary to continue attracting a diverse and sufficient student population to the school and supporting all necessary development efforts.

The Executive Director may be required to perform duties not specified in this job description as required for the successful operation of the school and agreed with the Board of Directors.

The successful candidate will possess the following:
• Organizational leadership experience with a proven record of success in leading cross-functional teams to achieve ambitions results;
• Strong strategic thinking and planning skills, with an ability to manage multiple concurrent projects and priorities effectively;
• Exceptional communication skills with an ability to motivate staff, parents, community leaders, and other school stakeholders;
• Experience forming, cultivating, and expanding partnerships with key constituents in the public and private sectors, such as foundations, individuals, and government agencies; • Strong financial acumen including a background in budgeting, audit processes, investment oversight, and financial reporting;
• A proven track record of fundraising from charitable foundations, businesses, individuals, and public sector institutions;
• Knowledge of local, state, and federal laws applying to public charter schools; • Utmost personal integrity that balances a strong commitment to transparency with necessary confidentiality in sensitive matters;
• An unwavering dedication to establishing and maintaining positive, respectful relationships with students, staff, parents, and community members;
• A Master’s degree or other advanced professional degree strongly preferred;
• A valid administrative or educational credential or license or willingness to pursue one.

Previous experience within a charter school environment desired.
At least 15 years of professional experience, strongly preferred within the K-8 education sector.

Application Instructions:
Interested applicants should submit the following material in a single PDF file to the attention of the Coburg Community Charter School Selection Committee
1) Letter of intent including summary of specific qualifications that match this job description and the Coburg Community Charter School mission and vision;
2) One page statement of educational philosophy;
3) Current Resume or CV; and,
4) Names and contact information for three current, professional references.

The position will remain open until filled. Application review will begin on April 1, 2022. Coburg Community Charter School is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, disability, parental or marital status, age, or genetic information. Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA).