CONFIDENTIAL SECRETARY/HUMAN RESOURCES SPECIALIST
Primary Function: To develop, review, modify, and carry out the administrative processes related to the employment of District personnel. To establish and maintain complete and accurate records of all employment activities.
Reports to: Superintendent and Business Manager
Essential Functions:
• Oversees the day-to-day implementation of District employment policies and procedures.
• Attend job fairs and establish relationships with colleges.
• Coordinates, prepares, and executes offers of employment and hiring of staff.
• Guides prospective employees through the hiring process.
• Helps new employees acquire the necessary knowledge and skills to become effective
organizational members
• Prepares and submits applicable School Board action documents and other notices related to
employment and staffing.
• Processes staff requests for resignation and retirement.
• Assists with Affordable Care Act, Oregon Family Medical Leave Act and FMLA compliance.
• Assists with analyzing, evaluating, and making determination for salary placement according to
the District’s policies and rules, applicable Collective Bargaining Agreements (CBAs), and state
laws.
• Assists with employee training including Safe Schools.
• Provides on-going support and training to all district staff on issues related to employment
policies and procedures.
• Researches, analyzes, and developing recommendations for Human Resources operations.
• Interpretation of District policies and rules, Oregon Revised Statutes, and Collective Bargaining
Agreements.
• Preparing and updating job descriptions.
• Performs other duties as assigned.
Minimum Qualifications: Knowledge of:
• Principles and practices of human resource management and personnel administration.
• Applicable collective bargaining laws, rules and contracts.
• Laws, rules, policies and procedures and other provisions affecting assigned area of
responsibility.
• Federal and state employment laws and administrative rules.
• Principles and practices of management, research, work organization and simplification.
• Analytical methods and techniques.
• Modern office practices, procedures, computer equipment, and software.
Ability to:
• Exercise independent judgment in making technical and procedural decisions regarding work
organization and assignment, work methods and work products.
• Independently research, compile and analyze complex information and to prepare written
communication and reports.
• Operate a computer and utilize district-adopted software to enter, revise and retrieve
information and to formulate methods of collecting and presenting information.
• Analyze and resolve procedural and technical problems and develop and implement plans and
procedures.
• Develop and maintain procedural systems and controls.
• Evaluate and establish work priorities and coordinate work assignments.
• Coordinate the work of others and assist in evaluating the performance of employees.
• Establish and maintain effective working relationships with those contacted in the course of
work.
• Communicate clearly and concisely, both orally and in writing.
Experience and Training: Any combination of experience and training that would provide the required
knowledge and abilities is appropriate. A representative way to obtain the knowledge and abilities
would be:
Experience: At least three years of progressively responsible experience in human resources
management and personnel administration; K-12 experience preferred.
Training: Equivalent to a Bachelor’s degree from an accredited college or university with major course
work in business, human resources management, public administration, education, or a related field.
Work experience can substitute for degree requirements.
Work Environment: Climate controlled office setting and exposure to moderate noise intensity levels.
High level of contact with district personnel and the community.
Physical Requirements: Frequent reaching, handling, fingering, talking and hearing. Mobility to work in a
typical office setting and use standard office equipment. Stamina to remain seated and maintain
concentration for an extended period and/or to frequently move from sitting position to standing,
walking, stooping and kneeling. Hearing and speech to communicate in person or over the telephone.2
Vision: Frequent near acuity; occasional far acuity. Vision to read printed materials, computer screens
and/or other monitoring devices.
Strength: Sedentary/Light – Exert force to 15 pounds occasionally or a negligible amount of force
frequently to lift, carry, push, pull or move objects.
Evaluation: Performance of this position will be evaluated according to the District’s process for the
evaluation of Professional/Technical personnel.
2022-2023 Salary Range:
$55,279 to $63,511 depending on experience
In addition, the District pays the 6 percent pickup amount to the PERS pension system
All school employees are subject to the vaccine rules set forth by the Oregon Health Authority in OAR 333-019-1030, which means we are requesting proof of vaccination or one of the listed exceptions. Proof of vaccination or an exception must be requested and accepted through Human Resources upon hire.
Open until filled To apply please visit our website: sweethome.k12.or.us
