Grants Pass School District No. 7 is now accepting applications for the following administrative position for the 2023-2024 school year:
Operations Manager
Reports to: Superintendent
Status: Exempt
The Operations Manager will work closely with the District Leadership Team and supervisors, providing leadership and coordination of the district's safety, transportation, facilities, technology, print shop, athletics, performing arts center and nutrition services programs. Building strong relationships across the organization and the community is key to making this happen. A creative and flexible mindset is required to tackle the needs of our students and staff, ensuring the best educational learning opportunities we can for each student.
Creating and strengthening systems that support this vision will be an important component of this position. The ability to visualize the big picture while implementing detailed systems is critical. This position also works closely with our Licensed and Classified Unions, Special Services Director, Elementary, Alternative Education and Secondary Directors, and building administrators.
Research shows that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications as described in a job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We would encourage you to apply, even if you don’t believe you meet every one of our qualifications as described.
Salary Level: $110,340 to $130,417 depending upon experience (261 day/yr schedule)
• Generous monthly insurance allowance (currently $1,382 estimated amount per month)
• HSA contribution of $50 a month
• Vacation (20 days)
• Mileage Stipend, and professional dues
• Classification: Administrative
MINIMUM REQUIREMENTS
• Bachelor’s Degree
• At least seven (7) years of related service in school or district level administration or safety and/or risk management, facilities planning, maintenance, transportation, nutrition services, and/or information technology.
• COVID-19 Vaccine or district-approved religious or medical exemption
DESIRED QUALIFICATIONS
• Bilingual Spanish
• Master’s Degree
The Operations Manager will model, train, and support staff in the areas of:
Leadership and Advocacy
• Demonstrated success working both independently and collaboratively; leveraging different strategies and interpersonal skills to move the work forward.
• Demonstrated ability to communicate effectively, both verbally and in writing, with the ability to foster positive working relationships.
• Communicate with a variety of audiences in a manner that gathers information appropriate to the task at hand, and accurately conveys district priorities.
• Diagnoses strengths and weaknesses of each Operation system.
System Development and Implementation
• Planning, coordinating and implementing a comprehensive vision of the District’s operational programs.
• Creation of health services tools and resources.
• Mobilization of local resources for school health services.
• Effective leadership and management strategies and techniques.
• Grant writing, application, and reporting processes.
• Collection of and data use methods.
• District health and wellness policies and procedures.
Professional Expectations
• Models equitable and non-discriminatory practices in all activities.
• Initiates and maintains effective liaisons with a variety of outside agencies, businesses, and the community to enhance understanding of District initiatives and priorities and to elicit support and assistance.
• Remains aware of, provides guidance on, and ensures implementation of all district, state, and federal policies and procedures related to the District’s operational programs.
• Participate in professional associations and read current research to keep abreast of developments in assigned areas of responsibility.
• Participates in workshops and staff development activities and applies learned knowledge to the job; accepts new challenges in a professional manner.
• Collaborates in writing grants for acquiring new opportunities to meet district needs.
• Supervises and evaluates assigned personnel as requested.
• Performs other related duties as assigned.
Physical Demands: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. While performing the duties of this job, the employee is regularly required to sit, to stand, to walk, to go up and down stairs, to use a telephone and to write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires verbal communication, accurate perceiving of sound, near and far vision, depth perception, handling and working with educational materials. This job is performed in a generally clean and healthy environment.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. May work prolonged or irregular hours; frequent district wide travel; occasional statewide travel and out-of-state travel.
Term of Employment: Not to exceed 261 paid days as set by negotiated agreement. May include extended contract days or extra-duty assignments. Salary and benefits based on the current District Salary Schedule and negotiated agreement.
Candidate Statement: "I hereby certify that I possess the physical and mental ability to regularly attend work and fulfill the essential functions of the above position either with or without reasonable accommodations. If I require accommodation(s) in order to fulfill any or all of these essential functions, and if I am offered employment, I will inform the District prior to actually beginning work."
Operations Manager - Additional Details
ESSENTIAL JOB FUNCTIONS
1. Supervises, coaches, inspires and evaluates supervisors of District Facilities and Maintenance, Transportation, Technology, Printshop, and Nutrition Services.
2. Oversee District athletic programming at middle and high school.
3. Oversee District safety and risk management.
4. Assists the Superintendent in developing the administration and coordination of the District’s operational programs.
5. Keeps the Superintendent informed of potential problems or unusual events.
6. Develops annual goals and objectives consistent with and in support of District goals and priorities.
7. Develops or assists in developing the department budget and monitors its implementation.
8. Projects the operational resource requirements of the District as it relates to school programs.
9. Prepares or oversees the preparation of all required reports and maintains appropriate records.
10. Attends School Board and Facility Committee meetings. Prepares reports for the Board as the Superintendent may direct.
11. Maintains liaison with social, professional, civic, volunteer, and other community agencies and groups as needed.
12. Supervises the work of program directors and managers as it relates to District operations.
13. Assists in the interpretation of programs, philosophy, and policies of the District to staff, students, and the community.
14. Interacts with parents, outside agencies, businesses, and the community to enhance understanding of District initiatives and priorities and to elicit support and assistance.
15. Serves as liaison with the Oregon Department of Education for assigned areas of responsibility.
16. Responds to inquiries or concerns in a timely manner.
17. Works closely with District and school staff to support department improvement initiatives and processes.
18. Maintains a network of peer contacts through professional organizations.
KNOWLEDGE, SKILLS, AND ABILITIES
1. Requires high quality communications skills with multiple audiences including teachers, students, families, vendors, and colleagues.
2. Requires proactive problem-solving and ability to work successfully in a high-paced environment.
3. Requires knowledge of Oregon educational systems needs as related to facilities planning, maintenance, transportation, warehousing, food service, or information technology.
4. Requires the ability to
o Think strategically and innovatively, in order to continuously improve school operations. ○ Have difficult conversations in a respectful manner.
o Display knowledge of school board policies and professional standards of the profession. ○ Display knowledge of practices and techniques of inventory control, material storage, and distribution. ○ Oversee the work of a team engaged in
providing specific services, completing specific projects, or assisting other units.
o Develop policies, long range plans, and allocate funds and make decisions that involve multiple priorities, limited resources, and internal and external challenges.
o Perform work that involves high level issues, processes, or organizational needs.
o Maintain accountability systems for inventory/property management.
o Make recommendations that impact the budget and determine the allocation of budget among departments/divisions.
o Supervise employees using or repairing heavy or complex machinery and employees developing, installing, or repairing technology systems.
o Establish policies for using, acquiring, and maintaining heavy or complex machinery and technology systems. ○ Create and guide implementation of capital improvement plans or programs and create plans for and guide implementation
of major construction projects and new technology systems.
Proof of full vaccination OR OHA Exception Forms are a pre-employment requirement.
Upon selection, employees will be required to pay for the following: $12.50 fingerprinting fee and $66 ODE processing fee.
Application materials will be accepted online until February 15, 2023 by 4:00pm: https://grantspass.tedk12.com/hire/index.aspx
PH: 541-474-5700 ext. 00101 E-mail: tdoane@grantspass.k12.or.us
The Grants Pass School District No. 7 will provide reasonable accommodations for the application and interview process upon request and as required in accordance with the Americans with Disabilities Act of 1990. Disabled persons may contact the Director of Personnel at 474-5700 for additional information or assistance. Speech/Hearing impaired persons may contact the District for assistance through the Oregon Relay at 1-800-735-2900.
Grants Pass School District 7 strives to create an inclusive environment that welcomes and values the diversity of our staff and students. We foster fairness, equity and inclusion to create a workplace environment where everyone is treated with respect and dignity. We are most interested in finding the best candidate for the position, and we encourage you to apply. If you are unsure whether you meet the qualifications of this position, or how this would be determined, please feel free to contact Human Resources to discuss your application.
Funding for all positions for the 2023-2024 school year is subject to state funding.
