Job Summary: Under the direction of the Director of Financial Services, the job of Senior Benefits Specialist is to provide general oversight to employee’s benefits. Manage employee benefits to ensure compliance with District, State, and Federal regulations, laws, contracts, and policies. Provide research and recommendations regarding employee benefits to District administrators.
Essential Job Functions:
This list represents the essential tasks performed by the position. These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other duties as assigned.
Focus on employee’s benefits plans, which includes auditing benefits contribution for supplemental, retirement, and health plans.
Monthly processing of benefits reconciliations and invoices. Reconcile union dues and process payments on behalf of the district, working closely with union representatives.
Interact directly with employees to discuss and address discrepancies. Provide excellent timely client service, deliver high quality work, and strengthen employee’s relationships.
Ability to work independently, but also collaborate with a vendors on reconciling employees benefits accounts.
Maintain various benefit information (e.g. provider contracts, claim files, employee records, etc.) for the purpose of providing an up-to-date reference and audit trail for compliance.
Reconcile enrollment forms and billings to employee records (e.g. health,
dental, vision, etc.) for the purpose of ensuring accurate coverage of employees and
payment to providers and complying with contract provisions.
Assist the Chief Financial Officer with matters pertaining to negotiations and other collective bargaining issues, including providing reports, calculating the insurance pools for each collective bargaining unit, and making recommendations related to fringe benefits language in the collective bargaining agreements.
Maintains an up-to date knowledge of federal, state, local and other funding source
compliance, regulations, and laws.
Assists in other functional areas in the department as necessary for relief coverage and
to maintain schedules.
Attends meetings and performs other duties as assigned
Other Job Functions:
Maintain appropriate training as required.
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Report promptly to supervisor known/potential business risks and work with supervisor to resolve issues.
Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.
Establish and maintain effective working relationships with a variety of people in a multicultural and diverse socio-economic setting.
Establish respectful and effective lines of communication amongst all stakeholders.
Responsible for being familiar with the school/district policies and procedures which govern the work.
Experience Required:
Skills to: proficiently use computers and software applications, including, but not limited to MS Office (Word, Excel, Outlook, iVisions), integrated financial software systems and other software applications as necessary for the position; communicate effectively in person, in writing, and over the telephone; interact effectively and collaboratively with diverse individuals or groups; efficiently organize work and manage time and competing priorities effectively to plan, prepare and complete tasks, ensuring all commitments are met; maintain confidentiality with sensitive information; excellent competencies in a variety of areas including writing and editing, organization, problem-solving, multi-tasking, statistical record keeping, and prioritizing; performing analytic and self-review disciplines.
Ability to: work independently, problem solve and find solutions with minimal supervision or as an effective member of a work team; exercise sound independent judgment; read/interpret/apply rules, regulations and policies; maintain a high level of attention to, and management of, detailed information; keep and maintain accurate records; perform designated duties in a dynamic and high stress environment; maintain multiple priorities to meet established deadlines while maintaining accuracy and attention to detail with minimal supervision and frequent interruptions.
Mental Demands: Work is performed in a busy, fast paced office environment with a constant sense of urgency.
Physical Demands: Include sitting for prolonged periods while performing work with a computer and telephone; reaching/handling/manual dexterity, talking/hearing conversations for extended timeframes; near visual acuity with or without visual accommodation. Work activities may include bending, stooping, kneeling, and occasional lifting of items weighing 20 to 50 pounds.
Education Required: Minimum of bachelor’s degree with an emphasis in accounting, finance, business, or related field, two years of progressive accounting experience in benefits management, or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the essential and other functions of this job.
Licensing/Special Requirements: Oregon Fingerprint and Criminal Background Check clearance. Possession of, or ability to obtain, a valid State of Oregon Driver’s License and evidence of insurability.
Not a remote job. In person only.
Primary Location ADMIN
Salary Range $78,043.00 - $87,888.00 / Annual
Shift Type Full Time
