Do you thrive in a fast-paced environment and have an absolute passion for excellence in customer service? Do you have a high level of emotional intelligence and can anticipate an executive’s needs? Then we want to hear from you!
We are seeking an Executive Support Specialist (ESS1) to join the Oregon Department of Education. This is a permanent, full-time, non-exempt position eligible for overtime, that is represented by SEIU.
PLEASE APPLY HERE: https://oregon.wd5.myworkdayjobs.com/en-US/SOR_External_Career_Site/job/...
This position is ideal for those seeking more work/life balance. The successful candidate will have the option to work a hybrid schedule. Travel to the office may be required when business or operational needs are dependent on onsite activities. Please visit the state’s Work Reimagined website for more information.
Would you like to learn more about this position or how our application process works? Join our ODE Recruitment team during our ODE Career Chat Sessions. Our Recruitment team can assist you with all your application and agency questions! We meet virtually every Thursday from 11:00am-11:30am
Click Here to Join ODE Career Chats!
Meeting ID: 229 488 288 526
Passcode: gohDji
About ODE:
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
Our Office:
The major activities of the Office of Equity, Diversity and Inclusion are to ensure that ODE’s Equity Initiatives and Programs are implemented and provide guidance and assistance to Oregon school districts, Education Service Districts, and also provide supports to ODE internally.
Our office is an office of powerful and passionate individuals who are committed to restructuring and dismantling of systems and institutions that create the dichotomy of beneficiaries and the oppressed and marginalized. We work with various equity-focused and culturally-specific projects, enacted through legislation and implemented with partners across the agency. Our goal is to develop partnerships to provide support, technical assistance, and funding to districts, ESDs, and Community Based Organizations to improve the learning and experience of students and families from communities that are currently and historically harmed and marginalized by educational systems
What you will do!
The Executive Support Specialist supports the Assistant Superintendent and the Director of EDI. On a typical day you will support the EDI leadership through various activities, but not limited too: maintaining calendars, capturing important interactions and decision points in meetings, monitoring timesheets, time-off requests, arranging travel and you may work on special assignments and projects. You also may assist staff on our team on an as needed basis.
You will check in daily with leadership and advise supervisors of commitments, changes in schedule or needs throughout the day.
You will schedule and arrange appointments, meetings, conferences, and agency-wide projects or activities.
You will locate, assemble, edit, and summarize material, information, and data for administrative action.
You will maintain files of correspondence, reports, instructions, guidelines, and similar material frequently referred to by the supervisor.
Organize and design ways to improve and increase efficiency.
Please click here to view the full position description.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits:
At the Oregon Department of Education, we pride ourselves on creating an inclusive, collaborative and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners and school leaders.
Our benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year
3 additional paid "Personal Business Days" per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual 0with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you have a desire to make a difference in the lives of Oregonians, apply today!
What are we looking for?
Three years of clerical/secretarial experience which included:
one year at a full performance level performing typing, word processing, or other generating of documents; and
lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one year of the clerical/secretarial experience.
No substitution will be made for the one year at the full performance level.
Desired Attributes
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
Demonstrative experience composing routine memos, letters and other correspondence for own or administrative superior's signature.
Experience with oral and written communications for a variety of audiences.
Experience making independent judgments and decisions concerning a course of action to be taken.
Experience coordinating work activities between sections within the department or agency or between departments and agencies.
Experience organizing and maintaining files, correspondence, reports, instructions, guidelines, distributing mail and emails.
Experience managing staff calendars, organizing meetings and conferences, arrange travel itinerary and accommodations, prepare and submit travel and expense claims.
Experience assembling, editing, and summarizing, information, and data for administrative action.
Demonstrated experience researching information, composing correspondence, reports, memos and other documents.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
To apply:
Please attach the following documents in the “Resume / CV” section of the application:
Resume and Cover letter
The Cover Letter must state why you are interested in this position and addressing your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages)
After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process.
External Applicants: View this video for help.
Internal Applicants: Apply via your employee Workday account. View this job aid for help.
Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
