Position Title: Pandemic Recovery Executive Support Specialist
Classification: Executive Support Specialist 2
Salary: $3,398.00 - $5,148.00
We are seeking a Pandemic Recovery Executive Support Specialist (Executive Support Specialist 2) to join our Office of Teaching, Learning, and Assessment at the Oregon Department of Education. This is a limited duration position scheduled to end on September 30, 2024.
PLEASE APPLY HERE: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem-...
Internal State of Oregon Candidates: This position is eligible for a job rotation. Applicants who are applying for the job rotation must receive and attach their supervisor's authorization to apply. Applications who are applying for the job rotation without approval will be rejected.
This role is designated as hybrid and will need to report to the office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
Would you like to learn more about this position or how our application process works? Join our Recruitment team during our ODE Career Chat Sessions. We can assist you with all your application and agency questions!
Join us every Thursday from 11:00am-11:30am.
Click Here to Join ODE Career Chats!
Meeting ID: 229 488 288 526
Passcode: gohDji
About Us:
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
The Office of Teaching, Learning and Assessment (OTLA), where this position lives, will provide a supportive onboarding process, expect and allow for a learning curve on many aspects of the position, and will dedicate resources to support your learning in all areas. We support motivated staff to learn and innovate in a culture of care. As part of OTLA, you will cultivate your passion and commitment to our shared equity work for Oregon’s students!
What you will do!
This position provides confidential executive administrative support to the Senior Manager of Federal Investments and Pandemic Renewal. This position also provides administrative and coordination support to the staff under the Sr. Manager and the Pandemic Recovery efforts of the DOGM/Pandemic Recovery (ESSER) Team. This position routinely works with the Executive Support Specialist for the OTLA Assistant Superintendent, the OTLA Directors, and OTLA support staff in addition to coordinating with leadership and support staff across ODE.
As the Executive Support Specialist for the Pandemic Recovery and DOGM team you will:
Schedule and coordinate meetings at the request of the Senior Manager for Pandemic Recovery, for agency staff, staff from other public agencies (both state and federal), school districts, the media, and the general public. Meetings are mainly virtual, but may also be in person.
Actively participate in various committees and meetings in support of the Agency mission and its strategic goals, including but not limited to OTLA Leadership Team meetings; this includes drafting the agenda, taking minutes, ensuring action items are followed up on and deadlines are met, and receiving and completing assignments from those meetings, some of which relate to sensitive, non-routine issues
Draft materials on behalf of and/or for review by the Senior Manager; including, but not limited to correspondence, presentations, reports, and talking points
Provide coordination support for all communication protocols for the the Pandemic Recovery efforts including but not limited to: office directory; email and business distribution lists; electronic file directories; and other communication tools
Please click here to view the full position description
What you need to qualify
One year of experience performing administrative duties in support of agency projects or programs.
Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws, rules, and regulations; or similar experience.
Desired Attributes (what we are looking for):
Candidates who are the most competitive will possess a compelling combination of the following background, skills, and experience:
Strong organizational and project management skills and ability to manage multiple priorities; work with multiple deadlines, continual change, and at times heavy workloads; and pivot between competing priorities (including many same-day requests) and situations with ease and grace.
Fluency with office hardware, software and applications (e.g., Microsoft Office products, Google, Smartsheet, Adobe), virtual collaboration platforms and meeting apps (e.g., Zoom, Microsoft Teams), and scheduling apps, software (e.g.,Outlook), and processes.
Strong verbal and written communication skills
Experience providing advice or technical assistance to school districts, tribes, community groups or public.
Experience navigating different levels of authority and understanding how to prioritize meetings, requests and tasks.
Ability to navigate sensitive topics, timelines and conversations.
Ability to establish effective relationships with a variety of partners and community groups representing diverse perspectives and lived experiences
Ability to coordinate complex projects with ever-changing structures and timelines. Strong conceptual reasoning ability and ability to apply abstract thinking to concrete models in order to develop systems that can be applied to the work of State and local agencies.
Ability to take broad concepts and convert them to guidance and direction
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year
3 additional paid "Personal Business Days" per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you currently work at an Oregon school district or education service district, we may be able to transfer in your sick leave balance!
If you have a desire to make a difference in the lives of Oregonians, apply today!
To apply:
Your cover letter and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
Upload a resume and cover letter.
In your cover letter, please include your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages). Your resume and cover letter may be uploaded in the Resume/CV field on the online application. Failure to attach a cover letter and resume will result in the disqualification of your application.
In addition to your related work experience and education, we will use the attributes and minimum qualifications listed under the “What we are looking for” section above to determine whom to interview. Please make sure the attributes and minimum qualifications you possess are clearly demonstrated in your resume and cover letter.
Important: Please monitor both your email and Workday account for updates regarding this recruitment. You may be asked to submit additional information after initial application.
External Applicants: Click on the “Apply” button and submit your resume and cover letter. Please make sure to attach all required documents in the section titled Resume/CV. View this video for help.
Internal Applicants: (this includes Current State of Oregon employees): Apply via your employee Workday account. View this job aid for help.
Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
