Do you thrive in a supportive environment and have an absolute passion for excellence in customer success? Do you have an excellent eye for detail? Do you have a high level of emotional intelligence, and can you anticipate an executive’s needs? Then we want to hear from you!
PLEASE APPLY HERE: https://oregon.wd5.myworkdayjobs.com/SOR_External_Career_Site/job/Salem-...
We are seeking an Executive Assistant to the Director of the Office of Research and Accountability (Executive Support Specialist 1). This position is in our Office of Research and Accountability with the Oregon Department of Education. This is a permanent, full-time position represented by SEIU.
This role is a hybrid of remote work and will need to report to office when business or operational needs are dependent on onsite activities. Remote work is embraced to the fullest extent possible without interfering with business.
The Oregon Department of Education’s (ODE’s) mission is to foster equity and excellence for every learner through collaboration with educators, partners, and communities. In fulfilling its mission, ODE has the vision to ensure all students have access to and benefit from a world-class, well–rounded, and equitable education system.
The Office of Research & Accountability is dedicated to data justice, coherent research practices, and ensuring that Oregon’s education system continuously improves the educational services and supports that it is providing to Oregon’s students.
What you will do!
The Executive Assistant to the Director of the Office of Research and Accountability will provide direct and confidential administrative support to the Director in overseeing ODE’s research operations and data sharing procedures, as well as the state’s accountability and reporting system.
Typical duties include:
Calendaring and scheduling meetings
Supporting the hiring, recruiting, and onboarding of new staff at the direction of the Director
In conjunction with the Director, setting and reviewing goals and check-ins with current staff
Leading, facilitating, and/or note taking during virtual or in-person meetings
Drafting or reviewing drafts of official correspondence, presentations, reports, newsletters, public notices, agendas, etc.
Ensuring the Office of Research and Accountability’s web presence stays current by editing webpage contents
Processing contracts and related forms
Making travel arrangements
Travel will be required occasionally and may require overnight stays. Travel will typically be within the State of Oregon, but may be out of state, as well. Travel will only be required where necessary to support the Administrator in conducting engagements, giving presentations, or facilitating meetings that must be conducted in person.
Please click here to view the full position description.
Why us?
At ODE, we pride ourselves on creating an inclusive, collaborative, and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners, and school leaders. Our team members share and educate with passion for equitable practices and sustainable development for leaders across Oregon. We maintain a constant learning and growing mentality to strive for optimum innovation and consistently applied equity practices.
Our amazing benefits:
At the Oregon Department of Education, we pride ourselves on creating an inclusive, collaborative and innovative atmosphere. Autonomy is supported while also being offered opportunities to work in dedicated teams or partnerships across the agency. Our office supports a healthy work/life balance and shows genuine care for team members, students, partners and school leaders.
Our benefits include:
Excellent medical, vision and dental benefit package for the employee and qualified family members with very low monthly out-of-pocket cost
Paid days off –
11 paid holidays per year
3 additional paid "Personal Business Days" per year
8 hours of sick leave accumulated every month
Progressive vacation leave accrual, starting at 10 hours per month, with increases every 5 years
In addition to standard medical benefits and employee leave, the state also provides additional optional benefits, such as basic life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and child care expenses.
Student Loan Forgiveness Program: if you have federal student loan debt or are thinking of going back to school, then you will want to look into this program. If you make 120 qualifying payments on your student loan while working full time for a qualifying employer, your student loan debt may be forgiven.
If you have a desire to make a difference in the lives of Oregonians, apply today!
What are we looking for?
Three (3) years of clerical/secretarial experience which includes:
One (1) year at a full performance level performing typing, word processing, or other generating of documents;
AND
Lead work responsibility or coordination of office procedures.
Courses or training in Office Occupations or Office Technology may be substituted for up to one (1) year of the clerical/secretarial experience. No substitution will be made for the one (1) year at the full performance level.
Desired Attributes:
Demonstrated commitment to equity at all times.
Proven ability to collaborate, communicate, share, and learn with colleagues in the service of Oregon’s educators and students.
Ability to communicate clearly, including interpersonal, email, and technical writing, as well as the ability to adjust communications to the needs of different audiences.
Organizational, time management, and calendaring skills
Experience in understanding and following written and verbal requirements, policies, and protocols in processing procurement and travel requests.
Experience in Microsoft Office software products (Word, Excel, PPT, and Microsoft Teams) and online collaboration tools, including, but not limited to webinar platforms, Google resources, and Smartsheets.
We are most interested in finding the best candidate for the job. We would encourage you to apply, even if you don't meet every one of our qualifications listed.
To apply:
Please attach the following documents in the “Resume / CV” section of the application:
Resume
Cover Letter stating why you are interested in this position and addressing your qualifications relating to any of the desired attributes mentioned for this position (limit to no more than 2 pages)
After you submit your application, be sure to respond to the public records request (PRR) authorization and gender identity question. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox.
If you are a veteran, the task to claim preference will come after the PRR and gender identity tasks. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. We will ask you for your documents later in the process. (Please see below in Helpful Information).
External Applicants: View this video for help.
Internal Applicants: Apply via your employee Workday account. View this job aid for help.
Failure to attach a cover letter and resume may result in disqualification of your application. Please contact ode.jobs@ode.oregon.gov if you have any questions on the application process.
