Please apply for this position through the McMinnville School District website: https://www.msd.k12.or.us/departments/human-resources/employment-opportu...
Job Title: Accounting Manager
Salary Range: $82,703 - $110,831
Reports to: Director of Finance
Please note that this position is 260 days (12 months) with 10 paid holidays, paid sick leave and paid flexible personal leave (3 days per year). If hired after the start of the school year, days and leave are pro-rated. The McMinnville School District provides generous personal and family benefits including medical, dental and vision coverage.
Job Summary
The Accounting Manager provides advanced technical leadership for the District's business office, overseeing the integrity of the general ledger and the accuracy of the payroll system. This role is responsible for ensuring compliance with GAAP/GASB standards, leading the annual audit process, and managing complex grant reporting. Unlike a supervisor, the Manager operates with a high degree of autonomy to design internal controls, conduct technical financial analyses for bargaining, and act as the primary liaison for external financial regulators.
Essential Functions
1. Payroll & Benefits Oversight (Key Priority)
Provide high-level supervision and technical guidance to the Payroll Specialist and benefit administrators.
Review and approve monthly payroll balancing, ensuring accuracy in PERS (Public Employees Retirement System) reporting, tax withholdings, and voluntary deductions.
Oversee the preparation and filing of all quarterly and annual payroll tax returns.
Ensure payroll processes are compliant with current labor laws, collective bargaining agreements, and Bureau of Labor and Industries (BOLI) regulations.
2. General Ledger & Financial Integrity
Maintain the District's general ledger, manage the Chart of Accounts, and oversee all month-end and year-end closing activities.
Direct the preparation of all authorized journal entries and perform monthly bank reconciliations.
Manage District cash flow by monitoring daily deposits and disbursements to ensure liquidity, while providing administrative oversight of the District's P-Card program
3. Audit & Grant Management
Support the annual external financial audit, coordinating the production of all documents and technical responses.
Prepare the Schedule of Expenditures of Federal Awards (SEFA) and ensure all grant claims (Title I, IDEA, etc.) are reconciled to the general ledger.
Monitor and enforce internal control frameworks to safeguard District assets and ensure 2 CFR 200 (Uniform Guidance) compliance for federal funds.
4. Financial Analysis & Bargaining Support
Support and perform in-depth budgetary and statistical analyses to support the District's collective bargaining team.
Assist the Director of Finance in the development and execution of the annual budget, specifically leading technical forecasts for personnel costs and revenue projections.
5. Systems & Departmental Leadership
Support and act as functional "super-user" for the District's ERP software (e.g., School ERP Pro), managing system upgrades and process improvements.
Oversee Accounts Payable including requisition approval, substitute reconciliation
Provide technical training and backup support for all business office functions, including Accounts Receivable.
Qualifications
Education: Bachelor's degree in Accounting, Finance, or Business Administration is required. A CPA license or Master's degree is highly preferred, consistent with S6 level technical expectations.
Experience: At least 5–7 years of progressive experience in professional accounting, preferably within a school district or public sector environment.
Technical Skills: Proficient in Excel and automated financial systems; strong knowledge of GASB reporting standards and Oregon local budget law.
Ability to work cooperatively and harmoniously as a team member.
Ability to plan, organize, and work without close supervision.
Establishes and maintains effective working relationships with District personnel and the public.
Maintains confidential information and the privacy of District staff, students, and families.
Carries out work responsibilities effectively under pressure of deadlines, interruptions, and new or emergency situations.
Ability to work with a diverse population.
Ability to respect confidential information.
Other Job Functions:
Performs other tasks as assigned.
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; and use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee may be exposed to bloodborne pathogens. The noise level in the work environment varies but is usually moderate.
Terms of Employment: Performance of this position will be evaluated annually in accordance with Board policy on evaluation of classified staff.
Note: The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. Employees who hold this position may be asked to perform duties of other positions on the same classification level.
MSD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of MSD's goals.
McMinnville School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. McMinnville provides equal access to individuals with disabilities.
McMinnville School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, disability or genetics. For more information see District Policy GBA-Equal Employment Opportunity.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact the director of human resources for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.
