Position Title: Business Manager
District: Dayton School District
Reports To: Superintendent
Classification: Confidential
FLSA Status: Exempt
Work Year: 260 Days
Hours: 8 hours per day
Salary Range (Confidential – Appendix A, 2025–2026):
Same as Director of Operations
(Per Confidential Statement of Understanding, Appendix A)
Benefits and Leave (Confidential Summary):
OEBB medical, dental, and vision insurance
(District contribution per plan year)
PERS: District pays employee contribution as outlined in Confidential Statement of Understanding
Vacation, sick leave, personal leave, paid holidays, and other benefits per Confidential Statement of Understanding
Cell phone allowance per district practice, if applicable
Definition
The Business Manager, under the general supervision of the Superintendent, is responsible for the overall financial management, budgeting, accounting, and fiscal compliance of the Dayton School District. This position provides leadership and oversight of district business operations to ensure the effective, efficient, and transparent use of district resources in support of student learning.
The Business Manager serves as the district’s primary fiscal advisor to the Superintendent and School Board and is designated Confidential due to regular access to sensitive financial, personnel, labor relations, and district-level information.
Qualifications
Bachelor’s degree in accounting, finance, business administration, public administration, or a related field required
Significant experience in school district or public-sector financial management preferred
Knowledge of Oregon school finance, budgeting, and accounting practices (PBAM, fund accounting)
Knowledge of state and federal reporting requirements, grants management, and audit processes
Strong analytical, organizational, and communication skills
Ability to exercise independent judgment, manage complex systems, and maintain confidentiality
Essential Duties and Responsibilities
Fiscal Management and Accounting
Oversees all district financial operations, including accounting, accounts payable and receivable, payroll coordination, cash management, and financial reporting
Ensures compliance with the Oregon Program Budgeting and Accounting Manual (PBAM) and applicable laws and regulations
Maintains accurate financial records and internal controls to safeguard district assets
Coordinates monthly, quarterly, and annual financial reporting
Budget Development and Monitoring
Leads the development of the annual district budget in collaboration with the Superintendent and leadership team
Monitors budget expenditures and revenues to ensure fiscal stability and alignment with district priorities
Provides budget projections, scenario analyses, and long-term financial planning
Prepares budget presentations and financial reports for the School Board and community
Audit, Compliance, and Reporting
Coordinates annual financial audits and serves as the primary liaison with external auditors
Ensures timely and accurate state, federal, and grant-related financial reporting
Supports compliance reviews, corrective actions, and audit recommendations
Oversees financial aspects of grants, including budgeting, tracking, and reporting
Procurement, Contracts, and Risk Management
Oversees procurement processes, purchasing controls, contracts, and vendor relationships
Ensures compliance with district purchasing policies and public contracting requirements
Supports risk management activities, including insurance coordination and claims
Leadership and Collaboration
Advises the Superintendent and School Board on fiscal matters and financial implications of district decisions
Collaborates closely with the Director of Operations, Fiscal Specialist, and other district leaders
Provides guidance and support to administrators regarding budget management and fiscal procedures
Supports transparent communication and public trust in district financial practices
Working Conditions and Physical Requirements
Work is performed primarily in a district office environment. Duties require frequent sitting, standing, walking, reading, writing, computer use, and interaction with staff, auditors, and community members. Occasional evening work may be required to attend School Board or budget meetings. Occasional lifting of files or materials may be required.
OTHER
This job description is not intended to be exhaustive. It is not a contract of employment. The Dayton School District reserves the right to modify, add, or eliminate duties as operational needs require.
