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Administrative Assistant and Migrant Data Specialist - Bilingual (Spanish/English)

Clackamas ESD

Administrative Assistant and Migrant Data Specialist - Bilingual (Spanish/English)
Teaching & Learning / Migrant Education Program
8 hours/day, 5 days/week, 260-day calendar (year-round)

Teaching and Learning works with educators throughout Clackamas County and Oregon to maximize student learning through professional development, consultation, demonstration lessons, feedback to teachers, and collaborative coaching. Areas of expertise include Common Core State Standards implementation, literacy, mathematics, social sciences, differentiated instruction, curriculum mapping and alignment, using data for instructional improvement, educational technology, and classroom assessment. We work to improve student achievement by investing in all students, teachers, classrooms, schools and districts.

The Migrant Data Specialist and Administrative Assistant to the program Coordinator performs secretarial and administrative support that enables the Coordinator to maintain focus on the executive functions of the department and ESD. Additionally, a main requirement of this position is to receive, enter, and manage data information into the program’s state (e.g. OMSIS) and local information systems. The job position requires exposure to highly sensitive information and involvement with school district and community contacts requiring considerable use of discretion, tact, diplomacy, and judgment. 

Greets and assists ESD staff, agency partners, clients, and community members with prompt and courteous responses on behalf of the administrator and Migrant Program
Manage data systems (e.g. OMISIS, MSIX, Synergy) and generate reports, etc.
Maintain student record files, input and upload student information to the data system
Review data for completeness and accuracy
Maintain the Migrant program’s website and online presence with accurate and up to date information
Create program related brochures, calendars, flyer, certificates, and other forms using a variety of different software programs
Attend local and state training sessions
Receives and screens visitors and incoming phone calls, determining the priority matters, and providing alert messages to the administrator accordingly
Reviews and screens incoming reports and correspondence (mail and email), making preliminary assessment and organizing documents
Coordinates and facilitates the administrator’s calendar and use of time to assist the administrator to arrange meetings, appointments, and schedule of tasks/projects to maintain focus on established priorities
See attached job description for a complete list
Five years of recent successful experience fulfilling the functions of an administrative assistant or data specialist role 
Recent and successful experience supporting culturally diverse families (e.g. Migrant families and students)
Demonstrated ability to organize and manage an administrator’s schedule, time, phone calls, email, paperwork, and work space
Demonstrated ability to compose, revise, edit, and/or proofread professional documents
Highly proficient in word processing, database, spreadsheet, and presentation software
Exceptional time management, planning, and organizational skills
Exceptional problem-solving and decision-making skills including flexibility and adaptability to changing conditions
Exceptional oral communication skills to explain policies, procedures, and projects, and to interact with employees, clients, and the public, using discretion, tact, diplomacy, and judgment
Ability to coordinate assignments and work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail
Ability to generate and implement strategies to improve efficiency and enhance service delivery
Ability to maintain the confidentiality of sensitive and confidential materials
Written and oral communication skills and proficiency in English and Spanish sufficient to perform essential tasks and functions 
Physical and mental attributes sufficient to perform essential functions
Clackamas Education Service District
Clackamas Education Service District is one of Oregon's 19 ESDs charged with providing programs for children with special needs, technology support, school improvement, and administrative services to local school districts and the Oregon Department of Education. Clackamas ESD serves all school districts in Clackamas County, including Canby, Colton, Estacada, Gladstone, Lake Oswego, Molalla River, North Clackamas, Oregon City, Oregon Trail, and West Linn-Wilsonville. These districts range in size from about 630 to 17,300 students. There are approximately 59,500 students in the ten school districts.

Clackamas ESD offers a comprehensive set of services through the following departments: Teaching and Learning; Technology Services; and Special Education Services, which includes the Early Learning Program. Constituent school districts annually approve the programs and services provided by CESD.

Clackamas County stretches from Mt. Hood to the Willamette Valley. Year-round recreation includes mountains (skiing, snowboarding and snowshoeing); rivers and lakes (whitewater rafting, kayaking, fishing, and swimming); trails (biking, hiking, climbing and horseback riding); and other activities such as golfing and camping. Our close proximity to the Portland metropolitan area offers cultural events, breweries, restaurants, and shopping. For more information about Clackamas County, visit:

Begin the application process by clicking the "Apply" button in the upper right of this announcement. (If you are not viewing this via AppliTrack, go to apply.)
Application Deadline: Open Until Filled
Starting Salary: $17.49 / hour (Range 13)
Benefits: Clackamas ESD offers a generous benefit package providing health, dental with orthodontia, and vision insurance including HRA options. Retirement through the Oregon Public Employees Retirement System (PERS) and professional development allocation. 
Commences: ASAP

Pre-Employment Background Check Conducted
Clackamas ESD policy provides veterans and disabled veterans with preference as required by law.