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Director of Fiscal Services

Organization: 
Brookings Harbor School District 17C

PURPOSE: The Director of Fiscal Services administers the financial and business affairs of the District including the coordination of accounting and budgeting, payroll, purchasing, central office reception. The incumbent interprets and implements state directives, assists in long-term planning, and serves as a key advisor to the Superintendent and Board of Education on all financial matters.

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REPORTS TO: Superintendent of Schools

ESSENTIAL JOB FUNCTIONS:
1. Conducts oneself in the best interest of students, in accordance with the highest traditions of public education and in support of the District’s Mission.
2. Directs and supervises all fiscal services and control district’s financial management system.
3. Controls daily cash flow and invest all available funds in accordance with district’s investment policy.
4. Provides and maintains adequate controls and safeguards to protect district funds and property.
5. Coordinates and supervises the district risk management program.
6. Directs and coordinates the development of district-wide operating and capital budgets and serve as district budget officer. Responsible for the development of the district budget document.
7. Prepares and controls budget plan for use of federal or special grant funds for assigned areas of responsibility.
8. Provides information regarding business services to district supervisors.
9. Works to promote the establishment and maintenance of a partnership between educational programs and business services.
10. Coordinates district programs with other districts; local, state, and federal agencies and groups involved in assigned areas of responsibility.
11. Prepares and communicates necessary plans and reports to the superintendent. Develops appropriate fiscal management reports as directed. Develops and recommends immediate and long-range financial plans to meet the needs of the district.
12. Recommends hiring, transfer, and/or termination of employees in assigned programs and departments.
13. Evaluates the performance of the business office employees and the transportation and food service directors.
14. Manages the district’s insurance programs.
15. Manages all district-wide state reporting processes and the submission of timely and compliant reports to ODE.
16. Develops and recommends immediate and long-range plans related to the operation of the school lunch program.
17. Attends School Board meetings and make reports to the Board as directed by the superintendent.
18. Serves as an advisor and consultant on the accounting and financial matters of the schools and facilities.
19. Responsible for purchases by competitive bidding, informal quotations, and negotiations and items of supply and equipment necessary for the operation of the school district. Prepares all bidding documents and is responsible for learning and following laws pertaining to bids, quotations, and purchasing.
20. Responsible for the recording of all monies collected and distributed. Annually, submits all financial records for audit, coordinates the audit process and prepares comprehensive annual financial report.
21. Responsible for prompt completion of financial reports. Directs the timely completion of monthly payroll and payments of bills and manages the district benefit packages.
22. Serves on district cabinet and administrative team.
23. Performs other such duties as assigned by the superintendent.
24. Maintains effective working relationships with school personnel, students, and parents. Effectively works and communicates with students, parents, and staff from diverse cultures or backgrounds including those who speak limited or no English.

The statements contained above reflect general details as necessary to describe the principal functions of this job but should not be considered an all-inclusive listing of work requirements. Individuals may at times perform other duties as assigned which could include work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

REQUIRED QUALIFICATIONS:
1. Bachelor’s Degree in business, public administration, or a related field.
2. Deep understanding of school finance.
3. Strong numeracy skills, 10-key skills, and computer skills.

WORKING CONDITIONS:
The Director of Fiscal Services works primarily within a small office building. The work environment is often controlled and quiet, but the work environment will also frequently include moderate to loud noise. The work environment may include exposure to unpleasant interior temperatures, dirt, and communicable diseases. Regular attendance at meetings or activities outside of the normal workday will also be required.

Work Year: Year-Round
Employee Group: Non-Represented Classified Manager
FLSA Status: Exempt
Date Revised: May 20, 2015

The Brookings-Harbor School District recognizes the diversity and worth of all individuals and groups. It is the policy of the Brookings-Harbor School District that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans status, genetic information or disability in any educational programs, activities or employment.