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Business Director

Organization: 
La Grande School District
Closing date: 
Tuesday, January 5, 2021

VACANCY NOTICE
Business Director
Open: November 10, 2020 - Closes: January 5, 2021

General Information
The La Grande School District is accepting applications for a full-time (1.0 FTE) Business Director. The Business Director reports directly to the Superintendent and is responsible for developing, implementing and maintaining the accounting, payroll, budget development and control, purchasing and related records management, financial tracking, reporting and forecasting revenue and expenditures, financial data processing operations, and insurance coverages (property, casualty, and general liability) for the La Grande School District. The Business Director is also responsible for all funds covered in the adopted budget and serves as District’s Budget Officer, Deputy Clerk, funds investor, and custodian of funds. The Business Director also oversees the Food Services operations of the District. This position will begin approximately June 1, 2021.

Duties include:
1. Maintain a professional working environment and positive interpersonal working relationships with staff, community members, parents and students.
2. Maintain confidentiality in all areas.
3. Comply with all applicable district, state, and federal guidelines, policies, laws, rules and regulations.
4. Implement strategies that protect the legal rights of students. Protect the safety, health, and well-being of all students.
5. Perform work responsibilities effectively under pressure of deadlines, difficult situations, and continuous interruptions. Prioritize workload based on the nature of the event or assignment.
6. Implement strategies that respect individual differences, foster student achievement, and maintain supportive and inclusive environment.
7. Maintain and improve professional skills. Attend professional conferences. Stay informed on financial management research of national, regional and local trends that may impact programs. Utilize forecast tools and strategies to forecast revenue sources and to predict future needs. Anticipate and develop strategies and programs that respond effectively to anticipated needs and the changing educational environment.
8. Supervise the management of the financial operations of the district. Oversee all business services functions including but not limited to, Medicaid billing and reimbursement, collection and disbursement of funds. Oversee credit card program and all accounting software and programs, such as Infinite Visions, In-Touch, etc.
9. Serve as Deputy Clerk and under the supervision of the Superintendent, organizes and establishes the budget process, including the budget calendar. Serves as Budget Officer.
10. As the Deputy Clerk, reviews and approves all contracts with the approval/or in the absence of the Superintendent.
11. Supervise the budget development process and assures the District’s compliance with all rules, regulations, and laws governing the process.
12. Supervise the investment of district funds according to State laws. Provides leadership in long-range financial planning to include development of local tax initiatives and strategies.
13. Plan, organize, schedule, supervise/direct, screen, hire, assign and evaluate the work of business office team members.
14. Establish and maintain an accounting system(s) consistent with state and federal laws, regulations, and District policies. Responsible for all internal controls and authorizations related to these systems.
15. Review Board policies and makes recommendations for revisions as appropriate due to changes in the law or other relevant authority.
16. Supervise the purchasing of all capital assets, confirming Oregon procurement laws are followed.
17. Provide training to Business Office staff, Principals, Vice-Principals, School Bookkeepers and others on relevant topics such as purchasing processes, procurement rules, Oregon Budget Law, internal controls, grants management, accepting donations, etc.
18. Provide support to the Superintendent in District elections including tax and bond measures.
19. Represents the District during the debt issuance process, including assisting with the Official Statement, approving terms and conditions of the sale, reviewing all documents, and attending closing.
20. Work closely with Maintenance Supervisor/Project Manager on all major construction projects, providing oversight of the contracts, purchasing, and adherence to state and federal laws, including BOLI rules.
21. Direct the proper retention of all capital construction and debt issuance records according to bond covenants and State of Oregon Archive Rules.
22. Attend all School Board meetings; prepares monthly financial reports for the Board of Directors in addition to other relevant Board agenda items. Provides financial data, projections and analysis when requested by the Superintendent and/or Board of Directors.
23. Assume a key role in the contract negotiations process by providing advice and information regarding the District’s financial status and the impact bargaining may have on the District’s financial position. Participate on all District negotiation teams.
24. Act as the District’s agent for all District contracts, agreements, and transactions affecting the business function of the District.
25. Oversee all aspects of the District’s property, casualty, liability, and workers compensation insurance policies.
26. Oversee the annual audit process and assures District cooperation with auditors. Responsible for timely completion of the annual audit and submission of all documents to appropriate entities.
27. Insure annual submissions to MSRB/EMMA or subsequent hosted site.
28. Maintain and approve expenditures from all building, department and program budgets. Ensure all District payments are made in a timely manner.
29. Prepare enrollment projections, staffing analysis and reports. Take action to determine allocation and redirection of FTE as needed.
30. Supervise the Food Services operation, working closely with the Food Services Supervisor to assure USDA and State of Oregon requirements are met.
31. Responsible for the District’s student wellness policy.
32. Manage the District’s automated absence management and substitute finder system.
33. Complete all ODE required annual reports relevant to the business operations in a timely manner.
34. Serve as a member of the Superintendent’s Cabinet.
35. Respond to emergency or after hours situations.
36. Perform such other related duties as may be assigned by the Superintendent.
37. Attendance is an essential function of this position.

Qualifications:
EDUCATION AND/OR EXPERIENCE:
1. Minimum of five (5) years’ experience in one of the following related areas: local government or educational entity, business administration and/or accounting.
2. Minimum of two (2) years supervisory experience.
3. Minimum of a Bachelor’s degree in business management/administration and/or accounting. Master’s degree preferred.
4. Working knowledge of current Oregon laws, policies, administrative rules, and programs related to Finance including Oregon Budget Law.
5. Past experience with governmental accounting, budgeting and auditing, and grants management preferred.
6. Appropriate understanding of internal controls.
7. Strong commitment, ability and proven experience building an administrative team.
8. Ability to communicate effectively in speaking and writing and develop and maintain positive working relationship with Board, staff, students, and parents.

Employment, Salary and Benefits
1. This is a full-time (1.0 FTE), 235-day position, including 9 paid holidays.
2. Placement on the La Grande School District Administrative salary schedule Range 7 ($94,624 - $110,867))
3. La Grande School District will support payment for health, dental and vision insurance premiums.
Employer-paid PERS is provided to qualified employees.

Application Process
Complete the application available at lagrandesd.org and return with three letters of recommendation, a resume’, transcripts, and a letter of interest by the closing date. Applications may be e-mailed to: laurie.batten@lagrandesd.org or mailed to Human Resources, 1305 North Willow, La Grande, OR 97850. Questions can be directed to (541) 663-3212.

Employees hired will be required to be fingerprinted and undergo a FBI and State Patrol background check at a personal cost of $71.50.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact Laurie Batten, Administrative Assistant at 541-663-3212 for additional information or assistance. Speech/Hearing impaired persons may contact the La Grande School District for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.

La Grande School District is an Equal Opportunity/Affirmative Action employer.
Women, minorities and individuals with disabilities are encouraged. Veteran’s preference shall be given.