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Middle School Dean of Students/Athletic Director

Umatilla School District
Closing date: 
Monday, February 1, 2021

To apply for this job go to: or contact Josy Chavez at

This position is for a Middle School Dean of Students/Athletic Director

Summary: The Dean of Students will assist in providing a safe and effective school environment by providing preventative and disciplinary services for students, supervising student activities, scheduling school events and supporting the staff of the school. The Dean of Students will also serve as the athletic and activities director for the school.

Essential Duties and Responsibilities:

All or some of the following tasks may be required. Other duties may be assigned.

School/Staff/Principal Support Management:

Attend meetings of the Board as directed by building principal.
Assist in home/school/community relations by communicating with parents and the community regarding school/student concerns.
Communicate regularly with building principal, staff, and students.
Attend to discipline of students as directed by principal.
Develop programs within the school to assist in prevention of discipline occurrences and promotion of a positive environment.
Support the principal by assisting with scheduling, student supervision, staff support and facilities management.
Coordinate with playground supervisors to ensure a safe environment.
Partner with Alternative Education staff to maintain progress of students placed or transitioning to Alternative Education.
Assist students with positive behavior plans that create student success for classroom behavior, attendance and performance.
Develop building schedules as needed for special events and oversee the duty schedule for both the regular education school days as well as other events.
Coordinate the calendar of safety drills with building and the high school.
Coordinate the calendar of facilities use for the gym with community requests and the high school admin staff.

Athletic/Activity Management:

Direct and supervise the athletic program in the middle school.
Attend league meetings, relevant professional meetings and Umatilla School Board meetings. Attend meeting concerning district activities and athletics (including community groups such as Booster Club), prioritized by the school principal.
Prepare and monitor an annual budget for the activities and athletic programs.
In cooperation with staff, assume the responsibility for the purchase, care, maintenance and inventory of activity and athletic equipment.
Schedule all middle school athletic contests and activities.
Schedule all athletic practice sessions and activity meeting dates.
Enforce all rules and policies governing athletic contests, practices and activities.
Schedule all transportation requests for athletic contest, practices, and activities and conform to District and school transportation policies.
Train all coaches and advisors in pertinent rules, regulations and policies yearly. Interpret the specific applications of rules and regulations.
Assist in the selection of athletic and activity staff.
Evaluate middle school coaches and advisors and submit recommendations to the principal at the conclusion of each season.
In cooperation with maintenance director, direct custodial and maintenance staff in preparation and upkeep of all fields and the gym for athletic contests and activities.
Provide athletic and activity publicity to the media.
Contact visiting school and relay all information relative to time, dressing facilities, bus parking, officials and other pertinent information necessary for competition and activities.
Be the official or designate the representative at all athletic contests and activities.
Arrange for timers, judges, announcers, and score keepers at all athletic events and activities.
Provide for dressing rooms for officials and visiting teams.
Provide for all supplies and equipment needed for any athletic contests and activities.
Be responsible for all accident and injury reports and see that they are properly completed and submitted through the proper channels.
Coordinate the use of all facilities and events in cooperation with district personnel.
Ensure all athletes have a physical examination on file before participation.
Be responsible for determining student eligibility and maintaining of the eligibility rules as per the parent/student and athletic handbooks.
Meet regularly with the entire coaching staff and advisors to ensure that programs are operating smoothly.
Arrange for proper supervision of all students at home and away athletic and activity events.
Comply with all Board policies, administrative regulations and District procedures, as well as all state, federal and local laws and regulations.
Perform other duties as may be assigned.


Provide community leadership in developing interscholastic athletics and activities and character-building programs.
Give complete support and cooperation to game officials.
Be available for associated student body meetings and clubs/organization meetings as the athletic/activity director.
Serve as a positive role model for students, parents, fans and community members.
Maintain professionalism with parents and the community at all times.


Require coaches and advisors to govern themselves rigorously in accordance with the Oregon educator code of ethics and as positive role models for students.
Direct the coaching staff to give diligent attention to each athlete with regard to physical condition before, during and after every contest.
Require coaches and advisors to master and demonstrate principles of excellence in coaching, advising and providing positive role models to students.
Serve as liaison between staff members of the athletic and activities departments, principal of the school and the community.
Work in cooperation with the superintendent, principal, and student council on athletic events and high school activities.
Supervise coaches and ensure their compliance with their job descriptions.

Supervisory Responsibilities:

All staff assigned to extra-curricular athletics and middle school activities.
All students involved in middle school athletics and activities.
Classified staff as assigned.


Current Oregon Teaching License is required.
At least three years of teaching experience in public schools is desired.
At least three years of coaching experience is desired.
Have working knowledge of extra-curricular activities, athletics, school planning and discipline.
Must have exceptional personal integrity, maturity, collaborative skills and personal interest in working with students, staff, parents and the community.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, see, hear, walk and sometimes sit. While performing the duties of this job, the employee may occasionally push or lift up to 50 pounds. The employee is directly responsible for the safety, well-being and work output of other people. Specific vision abilities required by this job include close vision such as to read handwritten or typed materials, and the ability to adjust focus. This position requires the individual to meet multiple demands from several people and interact with the public and other staff.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level of the environment is moderate to loud. Work is predominately inside and generally provides protection from the weather but not necessarily from temperature changes. Some outside duties are required.

Occasionally required to ascend or descend stairs or similar uneven surfaces. May be exposed to communicable diseases and blood-borne pathogens.

Reports To:

The Dean of Students will report to the building Principal.

Terms of Employment:

195 day contract. Salary and work year as determined by the administration and in accordance with Board policy, individual work agreements and the collective bargaining agreement.

Note: This is not necessarily an exhaustive or all inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.