Job Title: Director of Facilities and Operations
Salary Range: $104,857 to $124,169 DOE
Reports to: Superintendent
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The Director of Facilities and Operations provides District and community leadership to ensure that the district facilities and operations meet the needs of staff, students and the expectations of stakeholders. The Director of Facilities and Operations serves as a primary contact person for the Facilities Department, requiring public relations skills, and effective oral and written communication skills. The Director of Facilities and Operations supervises day-to-day operations of the Facilities and Operations of the District under the oversight of the Superintendent. As a member of the Superintendent’s Cabinet, the Director of Facilities and Operations assists the Superintendent in the overall facilities and operations direction of the district to include review and formulation of recommendations for new and revised facilities and operations policies and administrative regulations. The work of this position is guided by and must be in compliance with federal and state law and the operational direction of the Superintendent, the policy direction of the School Board, and compliance with state and local regulatory agencies.
Essential Job Functions:
Provides oversight of operations through supervision of the maintenance and custodial supervisor, nutrition services manager, safety manager and transportation coordinator.
Working collaboratively with the District administrative team, develops and implements operational programs designed to maximize the District operations and facilities.
Plans, directs and coordinates department work activities; establishes appropriate service and staffing levels; assigns projects and programmatic areas of responsibility; allocates resources accordingly; meets with key staff to provide direction and to identify and resolve problems.
Develops building custodial, grounds/maintenance, and courier plans. This includes responsibility for an approved long-term building maintenance schedule including management of work order requests. Develops and implements procedures, routines, and training as necessary; assesses efficiency of department procedures and institutes new or revised procedures to increase efficiency, effectiveness, safety awareness and best customer service practices.
Oversees the financial management of facilities and operation services, which includes developing budget recommendations based on previously established guidelines and priorities. Makes recommendations and prepares financial reports as requested. Participates in the capital planning process, including recommending projects, developing budget estimates, developing project specifications, overseeing bid process, and project management.
Responsible for leadership in ongoing revision and development of the Districts long range facility plan.
Provides strategic and tactical direction in the design, implementation, and maintenance of the district's facilities infrastructure; serves as the district representative to professionals retained by the district for capital projects; oversees contract management, bid development and evaluation processes.
Manages the day-to-day utilization of supplies and materials for facility services and other areas as assigned. Maintains a system for ordering, storage, transfer and inventory of supplies and materials. Monitors the utilization of on and off-site bulk storage space.
Prepares and maintains records including, but not limited to, time sheets, overtime reports, security reports, permit and license renewal, building systems, construction/deferred maintenance projects, portable buildings, fire/life safety, and inventory according to established guidelines. Acts as project manager for renovation and remodel projects as directed.
Reviews and updates District standards relating to new construction and building improvements.
Oversees management of the out-sourced contract for student transportation services in conjunction with the Transportation Coordinator.
Provides liaison between the district and the community on supporting services related issues, including meetings with City and County management regarding land use, transportation planning, and building permit issues.
Attends all MSD Board of Directors' meetings and is prepared to present to the board when necessary. Facilitates Board Subcommittee meetings as assigned.
Develops partnerships with area businesses and industries who serve the District.
Collaboratively works with district leadership to meet facility needs.
Performs other duties as assigned by the Superintendent.
COMPLIANCE WITH REGULATORY AGENCIES:
Review reporting and recording information as required to ensure district compliance with government agencies including the DEQ, EPA and OSHA, i.e. quarterly asbestos and waste water reporting.
Maintain and report wage and hour information as required by BOLI on public improvement projects.
Provide required training to district employees in the areas of asbestos (AHERA) and worker safety (lock out tag out, hazardous materials, etc.)
GENERAL PERFORMANCE REQUIREMENTS:
Perform duties in a courteous and efficient manner that builds the confidence of staff, students, and the public in the McMinnville School District and enhances learning.
Observe laws, district policies and procedures, and professional standards for the position.
Establish and maintain effective working relationships with school personnel, parents, students and the public; work collaboratively as a team member.
Maintain regular attendance at work and work activities and is punctual in meeting deadlines, attending meetings, and following schedule.
Performs other tasks as assigned.
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.
Carry out work responsibilities with strong organizational skills effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
Respect confidential information and the privacy of students, staff, and parents.
Develop job skills necessary to meet changes in the position.
Maintain personal appearance and hygiene appropriate to the position as defined by the district.
Meet applicable district physical ability/health and safety guidelines for the position.
Essential Job Requirements - Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position requires a knowledge of labor law, employee contracts, and experience in handling progressive discipline.
Leadership style that is collaborative and builds a culture of professionalism
Demonstrated experience in directing successful support operations.
Ability to communicate effectively with school personnel, students, parents, businesses and the general public.
Ability to effectively collaborate and problem solve.
Ability to apply innovative solutions to meet organizational needs.
Education, training and experience required commensurate with the job responsibilities.
Demonstrated success in the supervision of people.
Ability to travel among district facilities as needed; if driving, the ability to meet district driving standards.
Education and Experience:
Minimum of a Bachelor's Degree. Degree in architecture, engineering, facilities management or other business-related field or equivalent experience and training desired. Minimum five years of progressively responsible experience as an administrator/supervisor or a combination of education, experience and/or training. Prior successful experience working in schools or public agency preferred. Prior successful experience as a supervisor of personnel and/or experience with labor law and labor management preferred.
Necessary Knowledge, Skills, and Abilities:
Demonstrated sound judgment, initiative, enthusiasm, leadership, self-confidence, resourcefulness, adaptability, emotional maturity and social competency, and dedication to duty.
Excellent communication skills. Demonstrated skills in organizing ideas and presenting them with clarity and conciseness. Ability to present information and respond to questions in a manner that builds trust. Ability to read and understand, and communicate effectively in English, both orally and in writing.
Demonstrated experience working collaboratively and cooperatively with District Directors, managers, outside agencies, and unions, establishing and maintaining working relationships based on mutual confidence and respect. Ability to influence behavior, motivate, and work well with other departments and schools, modeling the highest ethical standards.
Ability to perform duties and responsibilities in a manner which reflects strong professional judgment. Ability to perform duties in conformance with high ethical standards and integrity.
Knowledge of Oregon State procurement law including rules relating to public improvements.
Knowledge of and ability to operate a personal computer and standard office software applications in addition to any specialized software necessary for the performance of job duties. Knowledge of Excel.
Ability to work cooperatively and harmoniously as a team member.
Maintains confidential information and the privacy of District staff, students, and families.
Ability to work with a diverse population.
Ability to respect confidential information.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; and use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee may be exposed to bloodborne pathogens. The noise level in the work environment varies but is usually moderate.
Terms of Employment: Performance of this position will be evaluated annually in accordance with Board policy on evaluation of administrative staff.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this (or the position itself) at any time as it deems advisable.
MSD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of MSD’s goals.
McMinnville School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. McMinnville provides equal access to individuals with disabilities.
McMinnville School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, disability or genetics. For more information see District Policy GBA-Equal Employment Opportunity.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact director of human resources for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.