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Director of Business and Finance

Organization: 
Greater Albany School District
Closing date: 
Wednesday, January 27, 2021

Greater Albany Public Schools 
Job Description
Director of Business and Finance
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Salary Level: Per negotiated agreement                                            Reports to: Superintendent 
Classification: Administrator                                                               FLSA Status: Exempt

PLEASE APPLY AT: https://albany.k12.or.us/about/jobs

The Greater Albany Public School District is accepting applications for a full-time (1.0 FTE) Business Director. The Greater Albany Public Schools District is committed to equity and diversity for all students and staff. This includes racial, linguistic and cultural diversity. The Business Director reports directly to the Superintendent and is responsible for developing, implementing and maintaining the accounting, payroll, budget development and control, purchasing and related records management, financial tracking, reporting and forecasting revenue and expenditures, financial data processing operations, and insurance coverages (property, casualty, and general liability) for the Greater Albany Public School District. The Business Director is also responsible for all funds covered in the adopted budget, and all other funds, grants and monies, and serves as District’s Budget Officer, Deputy Clerk, funds investor, and custodian of funds. 

Essential Functions
Bilingual (Spanish) skill preferred.
Supervises the fiscal operations of the school district using standard accounting and bookkeeping principles and procedures in accordance with Board polices, rules and regulations, and applicable laws.
Maintains accurate, up-to-date records of accounts receivable, accounts payable, and the financial position of the school district in order to ensure that the school district is able to maintain its operations and remain within fiscal year budgets.
Assists the Superintendent in preparing annual budget requests for school district operations to maintain and improve educational opportunities and all necessary support and operations.
Supervise the budget development process and assures the District’s compliance with all rules, regulations, and laws governing the process.
Supervise the investment of district funds according to State laws. Provides leadership in long-range financial planning to include development of local tax initiatives and strategies.
Maintain a professional working environment and positive interpersonal working relationships with staff, community members, parents and students.
Maintain confidentiality in all areas.
Comply with all applicable district, state, and federal guidelines, policies, laws, rules and regulations.
Secures an annual audit of the school district's finances.
Organizes and maintains a system for accurate and complete record-keeping and reporting for all financial records as required by law.
Implement strategies that respect individual differences, foster student achievement, and maintain supportive and inclusive environment.
Oversee all school district purchasing, banking activities, payroll and employee benefits programs.
Establish, monitor and manage all safety and risk management policies, procedures and practices for the purpose of ensure a safe environment for employees and students in their use of school facilities and transportation, and to comply with legal requirements (e.g., OSHA and Workers' Compensation).
Serve as Deputy Clerk and under the supervision of the Superintendent, organizes and establishes the budget process, including the budget calendar. Serves as Budget Officer.
As the Deputy Clerk, reviews and approves all contracts with the approval/or in the absence of the Superintendent.
Maintain appropriate levels of insurance to protect school district property and potential liabilities.
Plan, organize, schedule, supervise/direct, screen, hire, assign and evaluate the work of business office team members
Continues to acquire professional knowledge and learn of current developments in the educational field by attending seminars, workshops or professional meetings, or by conducting research.
Review Board policies and makes recommendations for revisions as appropriate due to changes in the law or other relevant authority.
Supervise the purchasing of all capital assets, confirming Oregon procurement laws are followed.
Oversee the administration of employee benefits and the payroll function.
Represent the school district as necessary in off-site meetings, associations, etc.

Additional Duties
Performs other related tasks as assigned by the Superintendent.                
                Note:    The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.

Equipment
Use standard office equipment such as personal computers, printer, copy and fax machines, and telephone.

Travel Requirements
Travels to school district buildings and professional meetings as required.

Knowledge, Skills and Abilities
Ability to work with a diverse population.
Knowledge of best practices in accounting and bookkeeping principles.
Ability to add, subtract, multiply and divide, and perform complex arithmetic operations.
Ability to understand, apply and use personal computers and software applications (e.g., Google, Word, Excel, PowerPoint).
Ability to analyze situations to define and draw conclusions.
Knowledge of applicable federal and state laws regarding school district finance, transportation, safety and health, and other areas under responsibility.
Ability to develop and implement projects.
Effective verbal and written communication skills.
Ability to organize multiple tasks and conflicting time constraints.
Ability to engage in self-evaluation with regard to leadership, performance and professional growth.
Demonstrate sound judgment, initiative, enthusiasm, leadership, self-confidence,
resourcefulness, adaptability, emotional maturity and social competency, and dedication to duty.
Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Physical and Mental Demands, Work Hazards
Work in standard office and school building environments.
             
Qualifications Profile

Certification/License:
Motor Vehicle Operator's License or ability to provide own transportation.

Education
Bachelor's Degree from an accredited college or university, preferably in Business Administration.

Experience:
Minimum five (5) years direct supervision of exempt and non-exempt personnel. Demonstrated success motivating managerial staff while they plan, assign, direct, and monitor the work of subordinates.

Compensation:
Salary as per GAPS District agreement, $115,555 - $127,582 based on experience. Contribution towards employee TSA $145 per month. Compensation includes District insurance cap of $1,493 per month towards Medical, Dental, Vision, Life and disability insurances.

FLSA Status:       Exempt