Title: District Human Resource/Board Secretary
Posting Date: April 28, 2025
Application Due: Open until filled
Classification: Confidential
Grades/Location: District Office
Start Date: ASAP
Hours/Days: 8 hours per day; 260 days per year including 7 paid holidays per year
Salary: $56,140 - $60,721
Benefit package with PERS pickup.
District Overview:
Dayton School District, nestled in Oregon’s Mid-Willamette Valley, serves approximately 1,000 students across a Grade School, Junior High, and High School. We are a rural district known for our close-knit community, strong academic focus, and collaborative partnerships with families. Staff are valued for their dedication to excellence and for creating a safe, inclusive learning environment.
Position Summary:
Dayton School District is seeking a highly organized and detail-oriented individual to serve as the District Human Resource/Board Secretary. This confidential position supports the effective and efficient functioning of the district office, with primary responsibilities in human resources administration and school board operations. The successful candidate will be a self-starter with excellent communication, administrative, and interpersonal skills who thrives in a fast-paced, professional environment.
Key Responsibilities:
Human Resources:
Serve as the primary HR contact for the district; maintain all employee records and personnel files
Administer hiring processes, onboarding, and offboarding for licensed, classified, and administrative staff
Prepare job postings, screen applications, schedule interviews, and assist with recruitment efforts
Track licensure, certifications, and training compliance
Manage employee leave, workers’ compensation, and benefits enrollment in collaboration with third-party vendors
Coordinate and process payroll input and related HR data systems with accuracy and confidentiality
Maintain compliance with state and federal employment laws and district policies
Board Secretary:
Prepare, post, and distribute board meeting agendas and supporting documents in compliance with public meeting laws
Record and transcribe accurate and timely minutes for board meetings
Manage election filings and board policy updates
Maintain official records and act as custodian for board and district documentation
General Administrative:
Provide high-level administrative support to the Superintendent and district leadership
Coordinate calendars, communications, and public records requests
Respond to inquiries from staff, community members, and outside agencies in a professional and confidential manner
Assist with district-wide reports, data collection, and special projects
Minimum Qualifications:
High school diploma or equivalent (required); Associate’s degree or higher preferred
Prior administrative, secretarial, or human resource experience, preferably in a public school or governmental setting
Strong written and verbal communication skills
High level of proficiency in Microsoft Office, Google Workspace, and HR/payroll systems
Exceptional attention to detail and ability to maintain strict confidentiality
Ability to work independently, multitask, and manage competing deadlines
Preferred Qualifications:
Knowledge of Oregon school district operations, labor laws, and board governance
Familiarity with Frontline (Applitrack), Infinite Visions, or other school HR/financial software
Bilingual (Spanish) preferred
Application Procedure:
Online Application Required:
https://www.daytonk12.org/our-district/employment-opportunites
Required Materials:
Completed online application
Letter of interest
Current resume highlighting relevant experience
Three professional references
Two letters of recommendation
Contact Information:
Molly Arce, District Secretary
503.864.2215 ext. 302
molly.arce@dayton.k12.or.us
Position is open until filled.
Dayton School District is an Equal Opportunity Employer.
Posted: 04.29.2025 Job# 24255
