Please apply for this position through the McMinnville School District website: https://www.msd.k12.or.us/departments/human-resources/employment-opportu...
Job Title: Accounting Supervisor
Salary Range: $65,550- $87,843
Reports to: Director of Finance
Please note that this position is 260 days (12 months) with 10 paid holidays, paid sick leave, paid flexible personal leave (3 days per year), and paid vacation. If hired after the start of the school year, days and leave are pro-rated. The McMinnville School District provides generous personal and family benefits including medical, dental and vision coverage.
Job Summary:
Supervise and provide backup for Payroll, Benefits, Accounts Payable and Accounts Receivable positions in addition to maintaining the District's general ledger accounts. Administer the operations of the accounting office in accordance with state laws, rules and school district budget and financial policies and procedures. Provide assistance to the Finance Director as needed.
Essential Job Functions:
Supervision: Supervise accounting functions of Accounts Payable, Invoicing, Payroll and Benefits. Provide backup and cross train staff for these functions as needed.
Continually search for, identify and implement process improvements to improve customer service, reduce processing time and improve quality and accuracy.
General Ledger: Prepare and enter all authorized journal entries to the district books, record revenue receipts, reconcile balance sheet accounts monthly, perform month end closing, assist the Finance Director with monthly financial statements and perform analysis of general ledger accounts as requested.
Cash Management: Ensure that the District does not overdraw accounts by tracking daily cash deposits and disbursements and transfer funds as needed. Maintain appropriate balances in district bank accounts, prepare and review bank reconciliations, investigate any discrepancies and outstanding checks out longer than 90 days and provide banking services support to school secretaries for their ASB accounts.
Budget: Make budget adjustments as authorized and keep records of all adjustments made during the budget year. Provide budget vs. actual reports to administrators monthly, and detailed reports as needed. Assist the Finance Director in annual budget preparation.
Grant Accounting: Develop basic understanding of each grant and allowable costs, assist
grant program directors with developing grant budgets, provide monthly financial reports and submit monthly grant disbursement requests.
Annual Audit: Prepare schedules and gather source documents as requested by auditors. Assist the Finance Director in preparation of annual CAFR report and reports due to the Oregon Department of Education.
Accounting Software: Develop detailed understanding of how the accounting system is set up; investigate and problem solve issues as they arise; make recommendations for system improvements to enhance accuracy, efficiency and security.
Student Body Accounting: Assist and train secondary school secretaries on the use of accounting and receipting software and prepare annual schedules for audited financial statements.
Responsible for being familiar with the school/district policies and procedures which govern the work.
Prompt and regular attendance is required.
Other Job Functions:
Performs other tasks as assigned.
Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.
Essential Job Requirements - Qualifications:
College degree in Accounting or Business and five (5) years in education accounting. Knowledge of US GAAP, accounting systems to include general ledger, payroll, benefits, accounts payable, accounts receivable; and generally accepted office and accounting practices.
High degree of accuracy and attention to detail. Ability to exercise good judgment and work independently in an environment with frequent interruptions. Self-motivated, quick thinker and problem solver. Excellent organizational and time management skills with a desire to grow and learn.
Ability to work cooperatively and harmoniously as a team member.
Ability to plan, organize, and work without close supervision.
Establishes and maintains effective working relationships with District personnel and the public.
Maintains confidential information and the privacy of District staff, students, and families.
Carries out work responsibilities effectively under pressure of deadlines, interruptions, and new or emergency situations.
Ability to work with a diverse population.
Ability to respect confidential information.
Computer skills to include use of word processing programs, database programs and the Google Suite of products.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; and use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee may be exposed to bloodborne pathogens. The noise level in the work environment varies but is usually moderate.
Terms of Employment: Performance of this position will be evaluated annually in accordance with Board policy on evaluation of classified staff.
Note: The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. Employees who hold this position may be asked to perform duties of other positions on the same classification level.
MSD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of MSD's goals.
McMinnville School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. McMinnville provides equal access to individuals with disabilities.
McMinnville School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, disability or genetics. For more information see District Policy GBA-Equal Employment Opportunity.
Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact the director of human resources for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.
