Job Title: District Business Manager
Reports To: Superintendent
Classification: Confidential
FLSA Status: Non-Exempt
Bargaining Unit: Non-Represented
Salary: $105,000-$110,000 depending on experience
GENERAL DUTIES
The District Business Manager plans, develops, directs, monitors, organizes and maintains the overall management of functions of the Business Office, Payroll, and Benefits to assure the financial well being of the District. The District Business Manager works to provide general oversight to efficiently and effectively provide business services necessary to support the District’s mission and goals. The District Business Manager provides guidance and leadership to school and department administrators and supervisors in planning and implementing services and programs to meet the various needs of the District. The District Business Manager contributes to the development of long-range goals and operating plans for the department by participating with other executive staff in the formulation of goals and priorities included in the District’s Strategic Plan. The District Business Manager assures the ethical and prudent conduct of the District’s fiscal affairs. The District Business Manager is a member of the district leadership team.
REQUIRED QUALIFICATIONS
Bachelor’s Degree in Business Administration or related field from an approved institution
Minimum of five years of experience directing and managing the fiscal department of an organization, public or private, having a working staff of more than five full time members
Demonstrated ability to direct and manage people in a positive, productive manner
Knowledge of accounting principles and methods, with the ability to apply and adapt established methods to varied accounting transactions
Experience in the use of computers and software as tools in the performance of duties in the business department
Qualified to be bonded
Ability to follow oral and written instructions
Ability to effectively work and communicate with school and department personnel, students, families, community and school board from diverse cultures and/or backgrounds
Ability to work harmoniously with others
Hold a valid Oregon’s driver license
Proficient oral and written communication skills in English
Proficient in the use of computer and Internet based applications, including but not limited to email and systems applications
Ability to learn new automated systems as they are brought online by the District
PREFERRED QUALIFICATIONS
Master’s Degree with preferred emphasis in Business Administration
ESSENTIAL RESPONSIBILITY
Leadership
Provide leadership in the planning, development, maintenance, and implementation of the District wide fiscal plan as articulated in the District’s Strategic Plan goals
Lead and promote educational equity based on the principle that each student receives what is required for them to achieve success with regard to allocation of resources, opportunity, treatment and access
Develops inclusive policy, procedures and practices that continue to build the District’s structure to ensure outcomes for all students
Partners with the Superintendent in leadership with the school board to gather information including board presentations and engagement with the board on District initiatives
Gather information as needed to prepare reports and recommendations to the Superintendent and/or school board
Develop and sustain a culture of continuous improvement related to the fiscal operations for the District
Develops inclusive policy, procedures and practices that continue to build the District’s structure to ensure outcomes for all students
Oversee the implementation of training and professional development related to the integration of new systems and tools for the schools or departments
Assure the District fiscal requirements are represented in facility and instructional planning
Direct, supervise and evaluate fiscal services including planning, accounting, purchasing, financial report, payroll services and fiscal record keeping
Direct the preparation of long and short term financial plans and assist other executive staff with planning and accomplishing the District’s goals
Direct, establish and communicate budgeting procedures, exercise budget control, development of annual budgets, and serve as the Deputy Clerk/Budget Officer for the School District
Direct and coordinate the timely and accurate development of District wide operating and capital budgets, the expenditure and auditing of all funds, and preparation of financial statements including student body accounts and any special accounts
Ability to create a vision for finances in a PK-12 school system
Department and School Management
Provide guidance and direction to administrators, supervisors, and staff in assigned areas of responsibility to consult and coordinate the development of budgets for all departments and schools to ensure cooperative program delivery
Provide professional development regarding business services for District administrators, supervisors, licensed and classified
Provide for the inclusion of school or department needs to achieve successful implementation of fiscal practices that afford access for all
Supervision
Follow District policies and procedures in employee related actions including hiring, assigning, supervising, supporting, evaluating, disciplining, plans of assistance, and scheduling the work of department staff
Staff will consist of confidential, supervisory technical, licensed and/or classified staff
Communication
Provide leadership in the resolution of complex problems and issues
Exhibit excellent skills in communicating with staff, students and the community, within the socio-political context of the system
Ensure effective two-way communication and collaboration between the Office of the Superintendent, departments and schools
Maintain ongoing communication and collaboration with community, partner organizations and key stakeholders
Serve as a District representative in a variety of meetings to convey and receive information related to assigned projects and activities
Testify on project scope and validity and communicate information for community and state level partnerships as necessary
District Management
Provide direction and guidance to key subordinates in assessing the District needs for business support services and in the development, implementation, and control of plans and programs to meet them
Provide guidance and leadership to directors, department coordinators, principals and staff in assigned areas of responsibility, and consult and coordinate with other departments to ensure cooperative program delivery
Coordinate District programs with other districts; local, State, and Federal agencies, and groups involved in assigned areas of responsibility
Prepare and communicate necessary plans and report to the Superintendent, Board, and other administrators
Evaluate program effectiveness as it relates to fiscal operations
Coordinate investments, banking, auditing, and bond counsel with private contractors or agents
Act as District’s contract agent; review and sign all contracts, leases, sales, etc
Participate in evaluating and acquiring District properties and in developing new facilities
Assist with collective bargaining relative to cost analyses and funding
Establish and direct the maintenance of an accounting system consistent with State and Federal Laws, regulations, rules and District Policy
Optimize interest earnings on District funds; provide analyses and forecasts of resources and expenditures
Plan and direct bond issuance and debt management
Attend meetings, prepare reports and participate with other executive staff in organized planning as warranted
Assure a system of effective financial reporting by directing the preparation of regular financial reports to the Superintendent and Board of Directors
Contribute to positive community relations by working closely with the citizens’ budget committee and other community groups, as well as, assisting the Communications Officer with resolution of finance related public inquiries and concerns
Actively builds connections and participates in ongoing conversations with other school district finance staff and agency representatives.
Actively seek ways to add value, create solutions, and problem-solve with District colleagues and other stakeholders, including community and school board
This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District’s goals.
